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Finance Operations Associate

2 months ago

Denver, Colorado, United States Embassy Suites Central Park Full time
Job Overview

The Embassy Suites Central Park is seeking a dedicated Accounting Clerk to enhance their Finance Department.

This position is designed to be a vital part of the finance team, recognized for its contribution to training and development initiatives aimed at cultivating top-tier finance professionals. The role plays a key part in fostering a strong control and compliance atmosphere while contributing to the implementation of innovative finance projects.

Key Responsibilities:

The Accounting Clerk will ensure the smooth operation, documentation, and oversight of the hotel's revenue across all activities related to timely and precise revenue recording, as well as the management of revenue-related accounts. Responsibilities include:

  • Supporting the overall efficiency of the Finance Department while ensuring compliance with policies and regulations.
  • Collaborating with hotel finance team members, particularly in Operational departments such as Front Office and Food & Beverage.
  • Engaging in relevant finance development and training programs, adhering to Hilton's job segregation policies.

Core Functions:

This outline summarizes primary duties and qualifications. The job description is not exhaustive and may evolve over time. The hotel operates continuously, necessitating flexibility in shift patterns and working hours.

  • Invoice all direct billing accounts.
  • Process miscellaneous payments.
  • Conduct credit verifications for direct billing accounts.
  • Balance credit card transactions.
  • Maintain organized and accurate direct billing files.
  • Address customer inquiries regarding billing and fulfill requests for receipt copies.
  • Investigate chargebacks, billing disputes, and partial payments.
  • Assist with month-end inventory processes.
  • Perform clerical tasks associated with the role.
  • Oversee check control procedures and guest check audits.
  • Adhere to all company policies and procedures.
  • Ensure a safe work environment by following safety and security protocols.
  • Maintain a professional appearance as outlined in the team member handbook.
  • Assist fellow Accounting Personnel as needed.
  • Match receiving records, purchase orders, requisitions, and invoices for accurate processing.
  • Timely post processed invoices to avoid penalties or late charges.
  • Balance accounts monthly, process check runs, and prepare rush checks.
  • Generate monthly reports and manage late bills, ensuring all accounts are current.
  • Verify invoices before processing payments, ensuring all documentation is complete.
  • Ensure compliance with service agreements regarding charges and coverage.
  • Compile necessary information for year-end processing of tax documents.
  • Follow all company policies and procedures.
  • Report any incidents or safety concerns to a supervisor.
  • Perform additional duties as requested by management.

Qualifications:

  • Minimum of 1 year of relevant accounting experience, preferably in a hotel setting.
  • Understanding of accounting operations, including accounts payable and general cashiering.
  • Basic math skills and proficiency in using a 10-key calculator.
  • Ability to address guest and employee concerns with a positive attitude.
  • Proficient in using computers for data entry and information retrieval.
  • Effective communication skills in English, both written and verbal.
  • Ability to observe and respond to emergency situations.
  • Familiarity with Microsoft Windows, Excel, Word, and Outlook.
  • Ability to work independently and collaboratively.
  • Strong organizational skills and attention to detail.
  • Ability to manage records confidentially and accurately.
  • Capability to work under pressure and meet deadlines.
  • Ability to create and deliver presentations to various stakeholders.

Physical Requirements:

  • Ability to lift up to 20 pounds.
  • Occasional bending, stooping, and reaching.
  • Primarily sedentary work with some walking involved.
  • Frequent communication and interaction with others.

Job Type: Full-time

Compensation: $23.00 per hour

Benefits Include:

  • 401(k) and matching
  • Dental, health, life, and vision insurance
  • Paid time off
  • Hotel discounts

Work Environment:

  • Office setting

Schedule:

  • 8-hour shifts, Monday to Friday

Experience Required:

  • Proficiency in Microsoft Excel (1 year required)
  • Experience with OnQ software preferred

EOE