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Administrative Support Specialist

2 months ago

Orange, California, United States Pathways Health and Community Support, LLC. Full time

Join Our Team as an Administrative Support Specialist

Pathways Health and Community Support, LLC is looking for a dedicated and innovative individual to fill the role of Administrative Support Specialist at our Wellness Center. This position plays a crucial role in ensuring the smooth operation of our office environment.

Work Schedule:
Tuesday through Saturday, with hours from 8am to 5pm on weekdays and 8:30am to 5pm on Saturdays. Availability for these days and hours is essential.

Compensation:
Competitive hourly wage with a comprehensive benefits package.

Key Responsibilities:

  • Provide a wide range of administrative support to program staff and management.
  • Manage incoming and outgoing communications, including phone calls and faxes.
  • Welcome visitors and direct them to the appropriate personnel.
  • Maintain office supplies inventory and order supplies as needed.
  • Schedule meetings and appointments, ensuring efficient use of time.
  • Prepare correspondence, spreadsheets, and invoices for payment.
  • Assist with the onboarding process for new hires.
  • Ensure compliance with HIPAA and maintain professional boundaries with all staff and clients.
  • Support special projects and perform other duties as assigned.

Essential Skills and Qualifications:

  • Minimum of one year of experience in an office setting, providing clerical support.
  • Strong phone etiquette and excellent communication skills.
  • Proficient in basic arithmetic, spelling, grammar, and punctuation.
  • Intermediate computer skills, with a focus on organizational and time management abilities.
  • High School Diploma or GED, with coursework in business or computer applications preferred.

Benefits:
Pathways offers a range of benefits including paid vacation and sick days, medical, dental, and vision insurance, and a 401K plan. Additional perks include flexible spending accounts and discounts on various services.

Pathways is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.