Document Management Specialist
1 week ago
We are seeking a skilled Document Management Specialist to join our team at Hyundai Engineering America, Inc.
The successful candidate will be responsible for managing the intake, handling, and storage of documentation for our organization, ensuring seamless document operations and maintaining high levels of accuracy and compliance.
This is an exciting opportunity for a detail-oriented individual with excellent organizational and time management skills to take charge of our document management systems and physical records.
Key Responsibilities- Manage the intake, scanning, verification, and storing of documents
- Filing and archiving relevant documentation
- Retrieving files for other employees and customers when needed
- Create templates for documents, file types, and document databases
- Review, edit, and update documents for accuracy and compliance
- Control the flow of documents in and out of the department
- Take charge of all document identification, classification, and filing
- Collect and register all technical documents such as drawings and blueprints in our system
- Reporting errors or developments regarding document storage
- Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
- Ensure the secure destruction and disposal of sensitive documents
- Updating and maintaining document management systems and physical records
- Maintaining the security of confidential documents
- Assist employees with accessing documents through the document management system
- Bachelor's degree in Business Administration, Construction Management, or related area
- 2 years experience in document management or similar position
- Experience using document management systems
- Proficient in Microsoft Office Suite
- Estimated Salary: $55,000 - $70,000 per year
- A competitive benefits package, including medical, dental, and vision insurance
- A 401(k) retirement plan with company match
- Generous paid time off and holidays
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