Accounts Payable Specialist
3 weeks ago
At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession.
The Accounts Payable Specialist plays a critical role in the Carriage's financial operations by ensuring the smooth handling of all payments, resolving discrepancies, and providing support for month-end and year-end closing activities.
Key Responsibilities:
- Accurately enter and process vendor invoices into the accounting system.
- Verify invoice details such as amounts, vendor information, and approval, ensuring compliance with internal policies.
- Match purchase orders and receipts to invoices to confirm accuracy.
- Process payments (via checks, wire transfers, ACH, etc.) in a timely and efficient manner.
- Maintain accurate and up-to-date vendor records in the system.
- Serve as the main point of contact for vendors, addressing inquiries, resolving discrepancies, and ensuring timely payment.
- Monitor vendor accounts to ensure payments are up to date.
- Reconcile vendor statements to identify and resolve any issues or discrepancies.
- Review and process employee expense reports, ensuring they adhere to company policies.
- Verify receipts, approval levels, and appropriate general ledger coding.
- Assist with month-end closing by preparing accounts payable accruals and reconciliations.
- Provide support for year-end audit, including pulling necessary documentation and assisting auditors with AP-related questions.
- Ensure all accounts payable activities adhere to company policies, procedures, and internal controls.
- Assist in implementing and maintaining internal controls over the AP process.
- Reconcile AP subledger to the general ledger and investigate any variances.
- Generate and maintain accurate reports on the status of accounts payable transactions and aging reports.
- Prepare weekly/monthly payment runs, ensuring payments are made on time and approved by management.
- Coordinate with the treasury team to ensure proper cash flow management for payment processing.
Qualifications:
- Bachelor's degree in accounting, Finance, Business Administration, or related field (preferred but not required).
- High school diploma or GED with relevant experience may also be considered.
- 2-4 years of experience in accounts payable or a related accounting function.
- Experience with accounting systems and ERP software such as Microsoft Dynamics or similar.
- Experience with OCR applications a plus.
- Familiarity with three-way matching, purchase orders, and vendor reconciliations.
- Strong attention to detail and high degree of accuracy.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite (particularly Excel) and accounting software.
- Strong communication and problem-solving skills.
- Ability to work independently and in a team environment.
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