Accounts Payable Specialist

2 days ago


Houston, Texas, United States Burnett Specialists Staffing & Recruiting Full time
Job Title: Accounts Payable Disbursement Specialist

Job Summary:

We are seeking an experienced Accounts Payable Disbursement Specialist to join our team at Burnett Specialists Staffing & Recruiting. This role is responsible for banking and disbursements, providing exceptional customer service, and handling vendor inquiries and other functions within the AP department.

Key Responsibilities:

• Perform weekly vendor disbursements via checks, wires, and ACH payments
• Assist in the preparation of 1099s at year-end for all eligible vendors and contractors
• Responsible for testing and uploading 1099 files to the IRS
• Initiate stop/void payments and request cancelled checks from the bank, as needed
• Apply and post payments for international entities
• Responsible for making international banking payments
• Monitor and analyze daily bank activity reports to assist in tracking of all electronic transactions and to correct bank exceptions
• Responsible for positive pay activity
• Research payment discrepancies
• Reconcile bank accounts
• Generate and analyze aging reports
• Interface with vendors and internal customers to research and resolve inquiries
• In coordination with the Accounts Payable Manager, develop and monitor vendor disbursement controls and procedures
• Assist in training internal customers on AP processes
• Ensure adherence to internal control requirements and SOX narratives, including maintenance of documentation for disbursement processes
• Support external auditor requests, including research and analysis of audit questions
• Perform special projects or other duties as requested

Requirements:

• High school diploma
• 5-7 years of accounts payable and vendor disbursement experience
• 3+ years of 1099 processing
• Intermediate to advanced Excel skills
• Solid skills in handling credit and debit transactions
• Experience in researching and resolving transactional issues in a timely and professional manner
• Ability to multi-task and prioritize
• Excellent organizational skills
• Basic general ledger accounting skills

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