Receptionist

4 weeks ago

New York, New York, United States Bloomberg Philanthropies Full time
About Bloomberg Philanthropies

Bloomberg Philanthropies is a global organization that works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people.

The Role

We are seeking a highly organized and customer-focused Receptionist to join our Operations Department in New York City. As a key member of our Reception team, you will provide exceptional service to employees, clients, and high-profile visitors, while maintaining a professional demeanor under pressure.

Key Responsibilities
  • Manage the day-to-day operations of the reception desk and reception area, ensuring a high level of presentation and organization.
  • Communicate effectively with employees, clients, and vendors, responding to phone calls, emails, and in-person inquiries.
  • Coordinate meeting and conference room bookings, maintaining a detailed schedule of events and VIP contacts.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Assist with events and event-related tasks, as well as support other departments as needed.
  • Order food for daily employee lunches and manage expenses with attention to detail.
  • Maintain accurate records, including the Art Book and Employee Directory.
  • Communicate with management on important issues and participate in special projects as needed.
Requirements
  • Minimum 1 year of experience in a reception, customer service, retail, or hospitality environment.
  • Bachelor's degree required.
  • Exceptional executive presence, presentation, and communication skills.
  • Strong time management and organizational skills, with the ability to prioritize tasks and manage multiple projects.
  • High level of proficiency with Microsoft Office Suite.
  • Experience working in a team to deliver superior customer service and relationship management.
What We Offer

Bloomberg Philanthropies is an equal opportunity employer and values diversity at our organization. We provide comprehensive healthcare coverage, retirement savings plan, and an array of wellness programs. We also offer perks, including fitness and gym reimbursement, commuter savings programs, and discounts on products and services.

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