Senior Administrative Assistant

3 days ago

Wailuku, United States Kamehameha Schools Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Kamehameha Schools. This is a unique opportunity to utilize your administrative expertise and contribute to the success of our organization.

Key Responsibilities
  • Provide administrative support to division leaders, including preparing and reviewing documents, managing calendars, and coordinating travel arrangements.
  • Manage fiscal records, prepare expense reports, and reconcile budget reports.
  • Handle confidential and sensitive correspondence, project documents, and internal documents.
  • Coordinate division meetings, including meeting location reservations, meal arrangements, and agenda preparation.
  • Assist with employment-related documents and processes, including key employee searches and committee coordination.
  • Lead and coordinate organization-wide responses, including giving campaigns, community outreach, and service learning participation.
  • Coordinate and oversee division procurement processes, including purchase requisition preparation, purchase order coordination, and bid solicitation.
  • Perform a variety of administrative functions, including processing internal and external correspondence, maintaining operational files, and managing shared drives.
Requirements
  • Associate's degree or equivalent combination of education and experience.
  • Minimum of 5 years of administrative or directly related work experience.
  • Ability to work with confidential and sensitive information.
  • Excellent organizational and self-initiative skills to coordinate multiple assignments and tasks.
  • Working knowledge of microcomputers, including database, flowcharting, word processing, and spreadsheet software applications.
  • Ability to work flexible hours as needed.
  • Ability to perform assigned work projects in a professional, confidential, and competent manner.
Preferred Qualifications
  • Familiarity with Kamehameha Schools' organization, policies, procedures, and practices.
Work Environment

This position will be based in our Maui office and will require occasional work in non-standard workplaces.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required.

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