Administrative Support Specialist

1 day ago


Centennial, Colorado, United States Quanta Services Full time

About Us
Quanta Services, Inc. is a leading provider of specialied contracting services for the oil and gas pipeline construction industry. With over 75 years of experience, our team has established itself as a trusted partner in delivering complex infrastructure projects.

Compensation: The estimated annual salary for this position ranges from $49,440 to $60,000, depending on qualifications and experience.

Job Summary: We are seeking an Administrative Assistant to provide administrative support to our office team. This role involves providing professional representation of the company, ensuring accurate documentation, and assisting with implementation and execution of certain employee processes and programs.

Responsibilities:

  1. Answer main phone calls and transfer them to appropriate staff members.
  2. P prepare outgoing mail for distribution.
  3. Fax, scan, and copy documents.
  4. Maintain office filing and storage systems.
  5. Update and maintain databases such as office contact lists and mailing lists.
  6. Retrieve information when requested.
  7. Type documents, reports, and correspondence.
  8. Coordinate and organize appointments and meetings.
  9. Assist with event planning and implementation when needed.
  10. Monitor and maintain office supplies.
  11. Ensure office equipment is properly maintained and serviced.
  12. Perform work-related errands as requested.
  13. Keep the office area clean and tidy.

Working Conditions: This job operates in a professional office environment, requiring frequent use of standard office equipment. The employee is regularly required to talk or hear, frequently stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. Occasional lifting of office products and supplies up to 20 pounds may be necessary.

Required Skills and Qualifications:
  • Able to type at least 60 words per minute.
  • Extensive knowledge of office procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.

Benefits:
  • 401(k) with company match.
  • Paid Holidays and PTO.
  • Parental Leave.
  • Medical, Dental, Vision.
  • Additional Voluntary benefits available.
  • Employee Discounts.


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