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Office Operations Analyst

2 months ago

Englewood, Colorado, United States J.S. Held Full time
Job Overview

Salary: Competitive

About the Company

Are you seeking to be part of a vibrant and expanding organization? Consider a dynamic, collaborative atmosphere that values dedication and effort.

J.S. Held is a worldwide consulting firm that merges technical, scientific, financial, and strategic knowledge to assist clients in maximizing value and minimizing risk. Our experts act as trusted advisors to organizations confronting critical issues that require immediate attention, unwavering integrity, proven expertise, thorough analysis, and an appreciation of both tangible and intangible assets. The firm offers a comprehensive range of services, products, and data that empower clients to navigate intricate, contentious, and often challenging situations.

Team and Position Summary

We are in search of an Administrative Analyst to become a part of our Accident Reconstruction division. This role presents a unique opportunity for a motivated individual with a diverse skill set to engage in responsibilities that extend beyond traditional administrative functions. The ideal candidate will possess a solid understanding of administrative tasks while also demonstrating flexibility and strategic thinking to manage a variety of responsibilities.

Key Responsibilities

  • Coordinate travel arrangements and organize events and agendas for individuals and small teams.
  • Provide administrative support to small teams and leadership as needed.
  • Prepare and submit expense reports accurately.
  • Conduct data entry to maintain and update the current database.
  • Manage the executive team's meeting and inspection calendar using Outlook.
  • Schedule and organize meetings, special events, and conferences.
  • Assist with reception duties, including answering calls, taking messages, and transferring calls.
  • Support special projects as assigned.
  • Assist with reports, estimates, PowerPoint presentations, and document production.
  • Facilitate internal communications by writing and editing talking points.

Required Qualifications

  • Prior experience in office administration or related fields, preferably supporting senior management in large organizations.
  • Ability to prioritize tasks and manage multiple responsibilities effectively.
  • Legal background is advantageous.
  • Exceptional written and verbal communication skills.
  • Strong attention to detail and organizational capabilities.
  • Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint, with a willingness to learn new technologies.
  • Demonstrated job stability in previous roles.

Physical and Mental Job Requirements

  • Ability to commute to the local office.
  • Adherence to established process protocols.

Benefits

At J.S. Held, we recognize that our employees are individuals with diverse needs, and we strive to create an environment that supports their requirements.

  • Flexible work arrangements, including remote work options.
  • Flexible Time Off policy.
  • Comprehensive Medical, Dental, and Vision Insurance.
  • 401k Matching program.
  • Commuter Benefits.

Additional Information

This job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. Duties and responsibilities may evolve over time.

J.S. Held is an equal opportunity employer committed to fostering a diverse workforce. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.