Director of Materials Management

4 weeks ago

San Mateo, California, United States County of San Mateo, CA Full time
Job Title: Director of Materials Management

County of San Mateo, CA is seeking a highly qualified and experienced Materials Management professional to lead the Materials Management division for the San Mateo Medical Center. The ideal candidate will have a strong understanding of supply chain operations, particularly in a hospital and clinic setting, and will be able to provide excellent customer service and cost management.

Key Responsibilities:
  • Ensure an uninterrupted chain of supplies and services to all users, meeting clinical and financial needs of the organization.
  • Provide excellent customer service and excellent cost management.
  • Manage a medical supply budget including cost targets, facilitate product standardization and manage supply utilization.
  • Lead the administration of San Mateo Medical Center's materials supplies contracts.
  • Serve as a point focus for vendor management, supplies and services contracting, and product selection efforts for the medical center.
  • Develop supply chain management programs for medical, surgical, laboratory, and other patient care and ancillary departments.
  • Develop and monitor inventory management programs for key customers.
  • Coordinate value analysis and other end-user and management teams focused on cost management and cost reduction within clinical and support services departments, including cost analysis, communication plans and components, and development of cooperative leadership with County end user management staff.
  • Collaborate with nursing and medical staff regarding cost savings opportunities for the hospital and related areas and functions.
  • Identify and implement price, utilization, waste management, make vs. buy, and other cost reduction opportunities with respect to supply chain and purchased services activities for the medical center.
  • Manage compliance with group purchasing organization (GPO) contracts.
  • Drive savings and improve financial performance through contract negotiation, process improvements, strategy recommendations, and the implementation of existing GPO contracts.
  • Organize, direct, coordinate, and evaluate the operations of support services departments such as the mailroom, and courier services.
  • Develop quality measurement and regulatory compliance programs for assigned areas, with the identification and development of relevant key performance indicators, and improvement processes.
  • Participate in LEAN process programs for system-wide and focused performance improvement activities.
  • Establish and maintain effective working relationships with staff, other departments, agencies, vendors, and contractors.
  • Accurately analyze problems, identify causes and solutions, develop practical recommendations, and take appropriate action to resolve the problems.
  • Prepare complex and detailed written reports, procedures, and contracts.
  • Communicate effectively with diverse audiences.
Requirements:
  • A Bachelor's degree from an accredited college or university with a major in health, public or business administration or a closely related field.
  • At least five years of experience in a hospital or medical clinic management involving materials purchasing, receiving, distribution, and inventory management.
  • At least three years of supervisory experience.
  • Strong understanding of supply chain operations, specifically in a hospital and clinic setting.
  • Knowledge of the principles and practices of materials management and purchasing, and contracts administration.
  • Working knowledge of medical products and equipment, surgical supplies, as well as laboratory and other related products.
  • A firm understanding of primary contracting concepts and experience with contract negotiations.
  • Success in driving value through rebates and tier level contract negotiation.
  • Knowledge and experience with automated systems for purchasing, distribution, contract management, and instrument tracking.
  • Comprehensive knowledge of GPO contracting and contract management.
  • Experience with maintaining prime distributor relationships.
  • Understanding and experience with the management of personnel and budget.
  • Up-to-date knowledge in the latest trends in healthcare policy.
  • Extensive knowledge of laws, codes, and regulations governing community healthcare facilities, including hospital accreditation, and quality management and regulatory compliance principles with respect to supply chain function.
  • A customer-centric mindset and a strong focus on service excellence, ensuring that all supply chain and materials management activities enhance the experience and satisfaction of healthcare providers and patients.
  • Team orientated, collaborative, and cooperative attitude, with the ability to work across departments to support the broader goals of the healthcare organization.
  • A commitment for driving continuous process improvement, innovation, and excellence in healthcare supply chain management.
  • Excellent problem-solving skills and demonstrated ability to think critically and strategically when addressing complex issues, finding solutions that balance operational efficiency with regulatory compliance.
  • Strong initiative and be a self-starter who takes ownership of tasks, anticipates challenges, and proactively develops solutions.
  • Excellent communication skills and be cooperative, with the ability to engage effectively with internal teams, external partners, and executive leadership.

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