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Operations Coordinator for Smart Mobility

2 months ago

Colorado Springs, Colorado, United States Sunrise Systems, Inc. Full time

Position Title: Smart Mobility Operations Coordinator

Location: Denver, CO

Contract Duration: 6-8 months

Employment Type: Hourly Contract Position (W2 only)

Overview:

  • The Smart Mobility Office (SMO) serves as a catalyst for innovation within the transportation sector, focusing on new market opportunities and business concepts.
  • The Operations Coordinator will oversee the functionality of the Denver SMO office, acting as the primary contact for office-related inquiries, activities, and events.
  • This role entails developing, maintaining, and disseminating office policies while assisting the team with various administrative tasks.
  • Daily coordination of office operations is essential to ensure efficiency and support business objectives.

Key Responsibilities:

  • Facilitate office activities and operations to ensure compliance with company policies.
  • Enhance knowledge of office management principles and administrative procedures.
  • Establish, maintain, and communicate office policies, workflows, and organizational structures.
  • Manage communications regarding office updates, events, and other relevant information.
  • Provide administrative support for management meetings and events, including AV setup and catering.
  • Assist in organizing employee engagement and volunteer activities.
  • Support the onboarding and offboarding processes for employees, including IT coordination.
  • Maintain regular communication with facilities management and act as the office liaison for updates.
  • Oversee correspondence to the office, including letters and packages.
  • Manage the SMO document repository and ensure proper filing and naming conventions.
  • Collaborate with finance to manage administrative cost approvals and payments.
  • Track and order office supplies and equipment as necessary.
  • Foster relationships with external organizations for memberships and events.
  • Coordinate with IT to maintain accurate records of office assets.
  • Align office activities with broader organizational initiatives.
  • Continuously seek process improvements through automation and visualization tools.
  • Support legal and contracts teams in reviewing agreements.

Qualifications:

  • Experience in office administration and operations.
  • Strong attention to detail in previous roles.
  • Preferred experience in large international companies.
  • Bachelor's degree is preferred.
  • Notary certification is a plus.

Skills:

  • Proficient in MS Office Suite and various business tools.
  • Experience in web content management and data visualization.
  • Ability to learn and adapt to new tools quickly.
  • Strong organizational and time management skills.
  • Excellent communication skills and customer service orientation.
  • Ability to work independently and collaboratively across teams.
  • Strong analytical and problem-solving abilities.

Additional Information:

  • Hybrid work model available based on business needs.
  • Some domestic travel may be required.