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Mail Processing Specialist

2 months ago

Dallas, Texas, United States Paladin, Inc Full time
Position: Mail Processing Specialist

Company: Paladin, Inc

Overview:
Paladin, Inc is seeking a dedicated Mail Processing Specialist to support our operational needs. This role involves working in a dynamic environment where your contributions will be valued and recognized.

Key Responsibilities:
  • Receive, categorize, and manage mail, packages, and supplies efficiently.
  • Ensure timely delivery and collection of mail as per scheduled routes.
  • Maintain accurate logs and records for accountable mail.
  • Resolve issues related to mail delivery with various postal services.
  • Prepare outgoing mail and packages for shipment, coordinating logistics as necessary.
  • Conduct quality assurance checks on outgoing mail to confirm accuracy.
  • Utilize various mailing services including fax and express shipping.
  • Complete shipping documentation and data entry as required.
  • Perform finishing tasks on documents, including folding and inserting.
  • Manage electronic mail distribution processes.
  • Support fulfillment activities such as assembly and tracking of materials.
  • Adhere to security protocols within the mailroom.
  • Utilize barcode tracking systems for incoming mail and packages.
  • Handle fax transmissions and ensure timely distribution.
  • Monitor and replenish inventory of supplies related to mail and distribution.
  • Communicate effectively via email and arrange alternative shipping solutions.
  • Maintain and operate all mail processing equipment.
  • Coordinate with service providers for maintenance of mail equipment.
  • Determine appropriate packaging methods for various items.
  • Perform driving duties as required.
  • Operate mail processing equipment in accordance with training.

Qualifications:
  • Proven experience in a client-focused service environment.
  • High School diploma or equivalent is required.
  • Ability to lift and transport items weighing up to 50 pounds.
  • Strong reading, writing, and comprehension skills in English.
  • Basic computer and internet proficiency, including email management and file handling.
  • Familiarity with MS Word and MS Excel for basic document and data management.
  • Excellent customer service and communication abilities.
  • Capability to manage multiple tasks efficiently.
  • Ability to work independently with minimal supervision.
  • Experience in data entry tasks.

Paladin, Inc is an equal opportunity employer.