Administrative Operations Manager

3 weeks ago

Canby, Minnesota, United States Boss Exteriors Inc. Full time
Job Overview

Position: Office Manager/Administrator

Company: Boss Exteriors Inc.

We are in search of a detail-oriented and proactive individual to fill the role of Office Manager. This full-time, salaried position requires a motivated self-starter with exceptional communication skills, adept multitasking capabilities, and a collaborative mindset.

Compensation & Benefits:
This role offers a competitive annual salary ranging from $60,000 to $70,000, commensurate with experience, paid on a semimonthly basis. Alongside competitive compensation, our organization provides a comprehensive benefits package that includes health insurance, paid time off, and opportunities for professional development and advancement.

Key Responsibilities:

  • Oversee the general management of our Administrative Team.
  • Foster a positive workplace culture and teamwork by consistently demonstrating a professional demeanor.
  • Engage in high-level communication, both written and verbal.
  • Promote and embody the company's culture and values.
  • Assist with Human Resource Management tasks, including recruitment, onboarding, and benefits administration.
  • Support safety initiatives in collaboration with our Safety Committee.
  • Manage Auto & Workers Compensation claims.
  • Oversee subcontractor documentation, compliance, and relationships.
  • Ensure adherence to company licensing requirements.
  • Maintain fleet records, including inventory management, maintenance schedules, tracking devices, and registration.
  • Provide IT support for all new and existing personnel.
  • Serve as phone backup when necessary.
  • Audit timesheets for accuracy and completeness.
  • Provide administrative support to the Controller, Sales Manager, Project Managers, and General Manager.
  • Participate in all managerial and company meetings.
  • Assist team members in ensuring they have the necessary tools and equipment for success.

Qualifications:

  • A minimum of 4 years of experience in office management is preferred.
  • Experience in the construction industry is a plus, but not mandatory.
  • Strong oral and written communication skills.
  • Proficient in Microsoft Office applications.
  • Willingness to learn about technical trade and industry specifics.
  • Valid driver's license and reliable transportation.
  • Strong critical thinking and problem-solving abilities.
  • A collaborative team player with a keen attention to detail.
  • Self-motivated and proactive.
  • Standard working hours are from 8 AM to 5 PM, Monday through Friday.

EEOC Statement:
We are an equal opportunity employer. We value diversity and inclusion in our workforce and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment.

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