Payroll Operations Manager

2 weeks ago


Herndon, Virginia, United States Northwest FCU Full time
Job Summary

We are seeking a highly skilled Payroll Lead to join our team at Northwest Federal Credit Union. The successful candidate will be responsible for managing the multi-state payroll life-cycle for over 550 bi-weekly and 50 semi-monthly employees using UKG Pro.

Key Responsibilities
  • Manage bi-weekly and semi-monthly payroll processing for both salary and hourly employees
  • Ensure compliance with multi-state payroll regulations
  • Address employee inquiries related to payroll in a timely and professional manner
  • Review and reconcile payroll prior to finalizing and work with our ACH department to transmit payroll files
  • Generate payroll reports, including PTO liability and general ledger for the accounting department
  • Perform payroll account and general ledger reconciliation
  • Ensure accurate data entry for new hires, separations, voluntary deductions, and pay rate changes in the payroll system
  • Prepare, review, reconcile, and transmit 401(k) files, 409(A), and 457(B) files to vendors
  • Reconcile monthly and quarterly payroll tax filings
  • Prepare year-end reconciliation and W-2 processing
  • Resolve payroll discrepancies by collecting and analyzing information
  • Participate in internal and external audits
  • Process garnishments in accordance with federal and state laws
  • Ensure compliance with deferral, state, and local payroll, wage, and hour laws and best practices
Qualifications
  • Bachelor's degree in human resources or a related field or equivalent experience
  • Minimum 7 years of experience in payroll and benefits administration
  • Strong proficiency in payroll processing and HRIS systems
  • In-depth knowledge of HR policies, procedures, and regulations
  • Excellent analytical and critical thinking skills
  • High-level proficiency with advanced Excel functions, including VLOOKUP and HRIS database reporting
  • Ability to manage sensitive data with discretion and integrity
  • Strong sense of accountability and commitment to excellence
  • Customer-focused and results-oriented
  • Commitment to continuous learning and development
  • Exceptional communication, active listening, and organizational skills
  • Detail-oriented with the ability to multitask and prioritize in a fast-paced environment
  • Ability to establish strong working relationships within a team setting
  • Self-directed, capable of working independently with minimal supervision
  • Ability to work on-site in our Herndon, VA office
  • Must be able to work M-F 8am-5pm
Preferred Qualifications
  • Experience with multi-state payroll processing
  • Prior experience using payroll processing tool, UKG Pro highly preferred
  • Certified Payroll Professional (CPP) certification

Northwest Federal Credit Union is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status, or any other classification protected by law.

NWFCU complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Department at or


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