Support Services Specialist

1 week ago

Richmond, Virginia, United States Whiteford, Taylor & Preston LLP Full time

About the Role:

We are seeking a highly skilled and experienced Support Services Specialist to join our team at Whiteford, Taylor & Preston LLP. As a Support Services Specialist, you will provide a wide range of administrative support tasks to ensure the smooth operation of our office.

Key Responsibilities:

Administrative Support:

  • Provide administrative support to legal assistants, firm administration, paralegals, associates, and partners.
  • Complete copy, production, and scanning projects according to required deadlines.
  • Operate and maintain all office equipment, including high volume copy machines, fax services, and postage meter.
  • Manage distribution of all incoming mail and packages.

Equipment, Facilities, and Inventory Management:

  • Act as the primary point of contact between the local office and central IT department to ensure that all tech-related issues and requests are addressed promptly.
  • Maintain logs and records for tracking, management reports, inventory, and ordering of supplies.
  • Stock and organize all copy rooms and printer stations with adequate supplies.
  • Check printers and multi-function equipment regularly to clear errors or paper jams and replace toner for optimum operation.

Kitchen and Pantry:

  • Keep the kitchen and pantry clean, orderly, and well-stocked throughout the day.
  • Clean refrigerators in kitchens monthly and monitor dishwashers.

Backup and Additional Support:

  • Serve as backup to and relieve the Receptionist for breaks and lunch hours.
  • Provide occasional Legal Administrative support.
  • Perform various other duties as assigned by the Office Administrator.

Requirements:

  • High school diploma or equivalent.
  • Two or more years of work experience in a professional environment.

What We Offer:

  • A competitive salary and benefits package.
  • Opportunities for professional growth and development within a dynamic and supportive environment.
  • A collaborative culture that values innovation, integrity, and inclusivity.


We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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