Academic Operations Manager

1 week ago

Worcester, Massachusetts, United States University of Massachusetts Full time

Overview

GENERAL SUMMARY OF POSITION:

Under the guidance of the Department Chair or designated representative, the Academic Administrator II is tasked with overseeing and coordinating the administrative and operational functions of a department engaged in education, research, clinical services, and community outreach.

Responsibilities

MAJOR RESPONSIBILITIES:

  • Collaborate with School representatives to establish and prioritize departmental strategies and objectives. Analyze trends, assess causes and effects, and identify opportunities for enhancing departmental performance.
  • Promote continuous improvements in operational efficiency and processes.
  • Lead analytical evaluations of current or proposed services and initiatives to provide a financial foundation for management decisions aimed at enhancing operational and financial performance.
  • Assist the Chair in assessing space requirements for faculty and revenue-generating activities within the Department.
  • Oversee the facility requirements for the department, including renovations and daily operations in alignment with the department's research and educational missions.
  • Advise the Chair on human resource matters, including the formulation and implementation of organizational and staffing plans for both faculty and non-faculty personnel.
  • Manage the recruitment, compensation strategies, and performance evaluations of faculty members.
  • Provide guidance to the Chair, faculty, and departmental staff on employee relations matters.
  • Supervise all personnel actions related to hiring, terminations, salary increases, contracts, and funding.
  • Act as an advisor to faculty regarding pre-award and post-award activities related to grant management.
  • Assist in negotiating research and trust fund contracts with external organizations.
  • Develop and oversee the department's annual budget, reporting significant variances and trends, recommending corrective measures, and providing financial forecasts.
  • Assess departmental needs and recommend priorities based on available funding.
  • Formulate funding strategies that encompass multiple sources, both internal and external.
  • Manage all departmental funding sources by tracking revenue and expenditure activities.
  • Ensure compliance with University, State, and funding agency regulations.
  • Oversee the division's indirect cost, time, and effort reporting.
  • Counsel faculty responsible for revenue-generating research trust funds to ensure effective operations, billing, and adherence to University and Federal guidelines.
  • Represent the department in administrative meetings both within and outside the Medical School.
  • Participate in institutional committees aimed at enhancing school operations and system implementations.
  • Perform additional duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor's degree in Administration or a related field, or equivalent experience.
  • A minimum of 5 years of relevant experience.
  • Previous supervisory experience is essential.

PREFERRED QUALIFICATIONS:

  • Proven success in an operational or administrative capacity within an academic healthcare environment.

Options

The University of Massachusetts is dedicated to being an equal opportunity and affirmative action employer, recognizing the strength of a diverse community. We encourage applications from individuals with varied experiences, perspectives, and backgrounds.

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