Administrative Specialist II

10 hours ago

Westminster, Colorado, United States State of South Carolina Full time
Job Title: Administrative Specialist II

We are seeking a highly skilled and detail-oriented Administrative Specialist II to join our team at the South Carolina Department of Juvenile Justice. As an Administrative Specialist II, you will play a critical role in ensuring the smooth operation of our detention center by providing administrative support to our staff and ensuring the accuracy and completeness of youth records.

Key Responsibilities:
  • Examine and interpret detainment orders for incoming youth to ensure legality, validity, completeness, and accuracy
  • Establish and maintain a system for processing youth admitted to the Detention Center
  • Perform complex administrative functions and monitor systems for processing youth admitted by ensuring that photographs, case files, and other mandatory documentation are completed in a timely manner
  • Serve as the primary liaison to the DJJ community officers to verify and ensure the accuracy of court orders and information in the computer-based MIS system
  • Ensure that drug screenings are conducted as court ordered and otherwise directed
  • Develop and oversee a records management system that ensures the accountability of all youth records and the purging of case files according to prescribed schedule
  • Obtain documentation for detainment from law enforcement; consult with intake supervisor on situations involving detainment or release of youth
  • Assist with and ensure all youth complete the intake process i.e., frisk/strip search, photographs, fingerprinting, and conducting drug screens
  • Assist with supervising and training staff on policies and procedures essential to the efficient operation of the Detention Center Admission section
  • Monitor requests for information from outside entities and apply policies governing the release of information to ensure confidentiality is maintained
  • Serve as the back up to the Admin
  • Assist Security and Operations with daily tasks to include but not limited to relieving JCO for breaks, escort youth throughout the building for appointments/visitation, escort youth to medical emergency transports, and responds to crisis situations
  • Attend training and maintain certification required by the Continuing Law Enforcement Education
Requirements:
  • A high school diploma. Related clerical experience may be substituted for a high school diploma
  • Proficient in excel and calculating formulas to maintain an efficient database
  • Preparing and maintaining daily, weekly, monthly reports with proficiency
  • Requires considerable knowledge of CRT terminal operations/interviewing and processing of youth
  • Considerable knowledge of records management techniques
  • Working knowledge of the SC code of Laws and Agency policies on time/sentence computation; ability to effectively communicate, both orally and in writing
Preferred Qualifications:
  • Must be 21 years of age with a valid driver's license and high school diploma or equivalent
  • Must attend, pass, and maintain all required DJJ training courses
Benefits:

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

  • Public Service Loan Forgiveness Program
  • Employee Assistance Program (EAP)
  • Health, dental, and life insurance
  • 15 days annual (vacation) leave per year
  • 15 days of sick leave per year
  • 13 paid holidays
  • State retirement plans and deferred compensation programs
  • Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.

A resume may be attached to your application but not substituted for completing the work history section of the application.

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