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Administrative Support Specialist: Flourishing Communities Program
2 months ago
Position Title: Program Assistant: Flourishing in Community Grantmaker Initiative
About Fordham University: Established in 1841, Fordham University stands as the Jesuit University of New York, dedicated to providing an exceptional educational experience rooted in the Jesuit tradition for over 16,000 students across its various colleges and schools. The University boasts residential campuses in the Bronx and Manhattan, a site in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and an international campus in London.
Benefits Overview: Fordham University offers a comprehensive benefits package, which includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; both short and long-term disability coverage; an employee assistance program (EAP); tuition remission; and generous time off policies.
Role Summary: Reporting directly to the Program Officer, the Program Assistant plays a vital role in supporting the administrative and operational aspects of the Flourishing in Community Grantmaker Initiative. This position is essential for the effective management of daily operations, including scheduling, project coordination, budget management, and meeting documentation. The Program Assistant will significantly contribute to advancing environmental and climate justice within targeted communities.
About the Initiative: The Flourishing in Community Grantmaker Initiative operates as the EPA Region 2 Environmental Justice Thriving Communities Grantmaker program, adopting an intersectional approach to empower frontline communities in their pursuit of environmental and climate justice. This initiative focuses on supporting disadvantaged communities in New York, New Jersey, Puerto Rico, and the Virgin Islands that are disproportionately affected by climate change and pollution.
Key Responsibilities:
- Manage and organize the calendars of the Co-PI and Program Officer, ensuring efficient scheduling of meetings and logistics for program events.
- Handle correspondence, prepare reports, and maintain organized documentation.
- Coordinate logistics for team meetings and program-related events, including venue arrangements and participant coordination.
- Document detailed minutes during meetings and distribute summaries to stakeholders for effective communication.
- Assist in the subgrant funding process, including tracking applications and liaising with applicants and recipients.
- Support the monitoring of subgrant projects by compiling reports and updates for the Program Officer's review.
- Assist in managing the initiative's internal budget, tracking expenditures, processing payments, and preparing financial reports.
- Ensure timely handling of invoices and receipts related to program activities.
- Contribute to the creation and dissemination of communication materials and manage updates for the website and social media.
- Help organize outreach strategies to engage potential subgrant applicants and community partners.
- Ensure compliance with relevant regulations and maintain accurate records for audits.
- Participate in the continuous assessment and evaluation of the program by gathering feedback and data.
Qualifications:
- High school diploma or equivalent.
- Minimum of 2 years of experience in operations or administration within higher education, nonprofit, or policy environments.
- Experience with software project management and tracking systems is essential.
- Preferred: Associate's or Bachelor's degree; fluency in a second language commonly spoken in the region.
Salary: Starting salary is $65,000, commensurate with qualifications and experience.
Equal Opportunity Statement: Fordham University is committed to diversity and welcomes candidates from all backgrounds. The University is an Equal Opportunity Employer, ensuring all qualified applicants receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
