Office Administration and Accounting Support Specialist
2 weeks ago
- Attractive Salary Package
- Generous Paid Leave
- Opportunities for Professional Development
- Retirement Savings Plan
- Comprehensive Health, Dental, and Vision Coverage
- Performance Bonuses
We are in search of a proactive and personable Office Administration and Accounting Support Specialist. In this capacity, you will assist our office personnel, ensuring they have the necessary information and resources to excel in their roles. Your duties will encompass managing phone communications, coordinating schedules, organizing meetings, and drafting written correspondence. The ideal candidate will possess strong organizational skills, exceptional written and verbal communication abilities, and a welcoming attitude.
Key Responsibilities
- Manage incoming phone inquiries and direct them to the correct individual
- Coordinate appointments and maintain an organized calendar
- Facilitate meetings and accurately record minutes
- Compose emails, memos, and letters, ensuring proper distribution
- Assist in the preparation of company reports
- Maintain a systematic filing system
- Develop, revise, and uphold relevant office protocols
- Background knowledge in Accounting and/or Architecture is advantageous
- High school diploma or GED is mandatory; an Associate's degree or administrative training is preferred
- Prior experience as an Administrative Assistant or in a comparable role
- Familiarity with standard office machinery, including printers and fax machines
- Proficient computer skills with a strong command of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management capabilities and the ability to prioritize tasks effectively
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