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Project Administrator

2 months ago

Monrovia, California, United States Orion Group Full time

Job Title: Project Administrator
Position: Contract
Location: Monrovia, CA


The Project Administrator will be responsible for providing administrative support to project teams and ensuring
the smooth running of projects within the client and customer. The successful candidate will assist in the planning,
coordination, and execution of project activities while ensuring compliance with company policies, industry
regulations, and support to multiple Managers / Project Managers.


Duties and Responsibilities:


* Provide administrative support to project managers and teams
* Coordination and collaboration with project team and other administrative team members
* Assist in the development and maintenance of project schedules, budgets, and plans
* Take notes, issue project letters, coordinate project meetings, prepare agendas, book food plans for
breakfast / lunch meetings
* Calendar Management
* Assist in the preparation and review of project reports, PowerPoint presentations, and documents
* Track project progress, prepare status reports, and highlight any issues or risks to project managers
* Assist in the procurement of project materials and services
* Manage project documentation and ensure compliance with industry regulations and best practices
* Communicate with internal and external stakeholders regarding project updates and issues
* Excellent communication, organizational, and interpersonal skills
* Strong attention to detail and problem-solving skills
* Ability to multitask and manage priorities in a fast-paced environment
* Provide some travel assistance


Qualifications:


* 10+ years of experience as a Project Administrator or Executive Assistant
* Experience working in the Oil & Gas Industry / EPC companies
* Proficient in Microsoft Office Suite and project management software
* Advanced word processing, spreadsheet, and graphics software skills
* Ability to work independently and as part of a team
* Experience communicating with individuals from various cultural and engineering backgrounds
* Knowledge of industry regulations and best practices
* Previous experience in coordinating travel (Domestic / International)
* Experience working with international customers preferred
* Bachelor's degree in business administration, engineering, or a related field preferred

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.