File Management Specialist

1 week ago


Monrovia, California, United States Universal Mitsubishi Full time

This position will play a crucial role in maintaining the organization and efficiency of our Customer Files at Universal Mitsubishi. The successful candidate will contribute to the company's success by providing and maintaining an organized system of filing service records and sales files for seamless retrieval.

Key Responsibilities:

  • Provide administrative support to the office staff as needed, ensuring a smooth and productive work environment.
  • Assist with the filing of paperwork and documents upon request from the Office Manager, ensuring accuracy and timeliness.
  • Verify the accuracy of documents and maintain a high level of attention to detail.
  • Prepare and mail trade pay-offs to lenders in a timely and efficient manner.
  • Perform other accounting duties as assigned, demonstrating flexibility and adaptability.
  • Provide backup support to other staff members as necessary and as assigned by the direct supervisor.
  • Meet punctuality standards and maintain a high level of productivity.
  • Prepare daily cash deposits and complete cash control sheets with accuracy.
  • Effectively multitask and manage competing priorities.
  • Research and correct any errors or inconsistencies in totals, ensuring data integrity.

Requirements:

  • High School Diploma or GED preferred.
  • One year of experience in file clerk, clerical, customer service, or similar roles preferred.


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