Event Coordinator

5 days ago

Chicago, Illinois, United States Blue Plate Catering Full time
Job Summary

Blue Plate Catering is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for providing sales support to our sales team in achieving budgeted sales goals. You will also be responsible for enhancing client relationships and serving as a brand ambassador for our organization.

Key Responsibilities
  • Support Sales Manager in responding to inquiries and leads in a timely and enthusiastic manner.
  • Develop and maintain strong relationships with clients to ensure their expectations are met.
  • Manage event production, including proposal writing, menu development, equipment and logistics, and data management.
  • Partner with Operations and Service Departments to ensure events are correctly prepared and executed.
  • Adhere to internal event production paperwork deadlines and attend weekly production meetings.
  • Work closely with Culinary to develop quality, creative, and timely presentations, tastings, and proposals.
  • Partner with Accounting/Billing Department to ensure accurate final billing and collection of accounts receivable.
  • Attend and work Blue Plate functions as needed.
  • Maintain confidentiality when dealing with sensitive issues.
  • Develop a holistic understanding of the Blue Plate Vision.
  • Effectively interface with clients in the absence of Sales Manager.
Requirements
  • Associate's degree in Business Administration, Marketing, Hospitality, or related industry.
  • Minimum 2 years of experience in the hospitality industry preferred.
  • Basic knowledge of off-site catering and event operations.
  • General interest in food, menu design, and creative event development.
Essential Qualifications
  • Ability to demonstrate strong affinity for Blue Plate's mission.
  • Ability to identify and resolve issues and alert leadership when needed.
  • Ability to function independently and intuitively in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Highly organized with strong attention to detail.
  • Demonstrated initiative; results-oriented and entrepreneurial-minded.
  • Strong project management experience and ability to manage multiple priorities.
  • Ability to interact with diverse groups and foster a cooperative work environment.
  • Ability to manage confidential information and maintain its integrity.
  • Strong computer skills, including proficiency with MS Office and Google applications, Catering and CRM software.
Language Skills

Ability to read, write, and speak English proficiently. Bilingual skills preferred.

Physical Demands
  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • Possess the ability to fulfill and any all office activities normally expected in an office setting.
  • The employee must occasionally lift and/or move up to 20-25 pounds.
  • At times, may require more than 40 hours per week to perform the essential duties of the position.
Work Environment
  • While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
  • The noise level may include that of a combination of both a typical restaurant and office environment.

Blue Plate Catering is an Equal Employment Opportunity employer. Candidates are considered for employment with Blue Plate Catering without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status, or other classification protected by applicable federal, state, or local law.

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