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Administrative Support Specialist

2 months ago

San Antonio, Texas, United States HFS Company Full time
Job Overview

HFS Company is a distinguished firm specializing in Architecture, Engineering, and Construction project management, actively engaged in a diverse range of federal, military, and commercial initiatives across the United States and Europe. Our firm offers comprehensive A/E design and support services throughout the entire lifecycle of our clients' facilities, aiding them in achieving their capital improvement objectives.

If you thrive in a dynamic environment with a variety of responsibilities and can adapt to shifting priorities, this role may be a great fit for you.

We are seeking a part-time Administrative Support Specialist for our home and corporate offices, with working hours from 1 PM to 5 PM, Monday through Friday.

Your responsibilities will include running errands (such as post office visits, returns, grocery shopping, and donation/recycling drop-offs) and transporting family members to appointments, as well as picking them up from school, camps, and practices using a company-provided vehicle.

Additionally, you will assist with light office tasks including filing, organization, scanning, online product research, order placement, and appointment scheduling. Maintaining a tidy and organized workspace will also be part of your duties.

We are eager to welcome the right candidate to our team and are looking for a long-term commitment.

Qualifications

  • Proficient in Gmail, Google Docs, Word, Excel, and internet search engines.
  • Familiarity with electronic filing systems for saving and retrieving documents.
  • Exceptional organizational and time management skills.
  • Meticulous attention to detail.
  • Ability to work independently.
  • Capacity to remain composed during busy days and changing priorities.
  • Strong verbal and written communication skills.
  • Professional demeanor and positive interaction with family members and guests.
  • Consistent attendance and punctuality.
  • Knowledge of Asana software is advantageous.
  • Valid driver's license and reliable transportation are required.
  • Proficiency in reading and speaking English.

HFS Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, genetic information, disability, or status as a protected veteran. Applicants must be authorized to work in the United States on a full-time basis; HFS Company does not sponsor individuals for employment visas.

We take pride in being a Service-Disabled Veteran and Woman Owned Small Business. Our competitive compensation and benefits package includes generous paid time off, paid holidays, $1000 annually for professional development, and up to a 5% fully vested 401k match after one year.