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Office Operations Coordinator
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Office Operations Coordinator
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Office Coordinator
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Office Coordinator
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Office Coordinator
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Operations Coordinator
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Office Coordinator
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Office Coordinator
1 month ago
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Operations Coordinator
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Operations Coordinator
2 weeks ago
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Operations Coordinator
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Operations Coordinator
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Office Coordinator
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Office Operations Coordinator
2 months ago
The Administrative Support Specialist plays a crucial role in delivering various clerical assistance within a service-oriented environment. This position is responsible for providing administrative support to supervisory and case management staff. Duties include managing incoming correspondence, processing documents, and ensuring accurate data entry and document management for reliable record-keeping.
Key Responsibilities:
- Process and date-stamp incoming documents and manage mail efficiently.
- Perform data entry and maintain organized case records and logs.
- Answer phone calls and appropriately distribute messages.
- Order office supplies and assist with travel arrangements.
- Prepare and proofread documents, including travel vouchers and meeting minutes.
The role also involves assisting with the intake process and utilizing automated systems to verify and manage information effectively. The Administrative Support Specialist will oversee the preparation of weekly and monthly reports and fulfill receptionist duties, such as greeting visitors and routing requests.
Essential Skills and Qualifications:
- Regular attendance and the ability to work on a defined schedule, including potential overtime.
- Proficient in using personal computers and office software, including Microsoft Office Suite.
- Knowledge of standard office equipment and procedures, including grammar and arithmetic.
- Capability to manage multiple tasks in a fast-paced environment while maintaining confidentiality.
- Strong organizational skills and effective communication abilities.
The Administrative Support Specialist is expected to develop and maintain professional relationships with colleagues and the public, ensuring a smooth flow of information and support within the organization.
