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Administrative Support Specialist III

2 months ago

Sacramento, California, United States Los Rios Community College District Full time

Position Overview: Under minimal supervision, incumbents engage in a range of intricate clerical responsibilities. They are typically designated to service areas where they act as the primary clerical support; those assigned to instructional area offices serve as the main clerical support in the absence of the administrative assistant.

Key Responsibilities:
- Answer telephone calls, relay messages, and prepare meeting spaces.
- Communicate effectively with students, faculty, staff, and the public to disseminate or clarify information.
- Assist with student enrollment during peak periods.
- Review files, records, and other documents to respond to inquiries from students, faculty, staff, and the general public regarding services, policies, and procedures, and refer to other campus programs or departments as necessary.
- Compile, assemble, copy, sort, and file documents and records of office activities and transactions pertinent to the department.
- Compute, record, update, and proofread data, schedules, and other information, and assist in the preparation of reports.
- Process and post outgoing mail and distribute incoming mail, packages, and other materials, while tracking postage meter usage.
- Arrange for servicing and maintenance of office equipment.
- Manage inventory and order office supplies.
- Draft letters, purchase orders, reports, and other correspondence, and input purchase requisition information.
- Assist in the recruitment, training, and oversight of temporary staff.
- Maintain campus information and District forms.
- Perform related duties as assigned.

Additional Duties:
- Complete requisitions, obtain bids and quotes for contracts and maintenance agreements, and follow up with vendors on invoices or purchase orders.
- Develop work schedules and coordinate appointments.
- Attend staff meetings and workshops as required.
- Assist students and staff with issues, testing requirements, services, and/or records.
- Mediate complaints/concerns and refer such matters to the appropriate personnel if necessary.

Experience Requirements: Two years of clerical experience.

Education Requirements: One year of college-level business, office technology, or related coursework at an accredited institution may substitute for one year of the required experience.

Candidates should possess an equity-minded focus, responsiveness, and sensitivity to the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities, as it relates to differences in learning styles. They should successfully foster and support an inclusive educational and employment environment.

Application Requirements:
- A completed Los Rios Community College District Application is mandatory.

Important Notes:
- Applications submitted without all required documents will be disqualified.
- Indicating "see resume" on the application will not be considered for minimum qualifications, which may lead to disqualification.
- Only information listed on the application will be considered for minimum qualifications.
- Official transcripts are required if necessary to meet minimum qualifications for the position and must be submitted within 60 days of hire.