Administrative Coordinator

11 hours ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time
Job Summary

We are seeking an experienced Administrative Assistant to support the Media Lab at the Massachusetts Institute of Technology. The successful candidate will provide administrative coverage for research groups and projects, including finance-related transactions, calendar scheduling, and correspondence.

Key Responsibilities
  • Support finance-related transactions, including preparing and submitting financial documents for approval
  • Provide administrative coverage for research groups and projects, including calendar scheduling and correspondence
  • Prepare and submit travel expense reports, reconcile Procurement card purchases, and maintain records according to MIT's record retention policies
  • Assist with coordinating lab accounts for new students and affiliates, and maintain existing operating policies and procedures
  • Arrange basic travel for professors and students, and create itineraries as assigned
  • Reserve lab conference rooms, order and receive catering, and set up and clean up rooms as assigned
  • Support larger events, including registration desk support as assigned by manager
Requirements
  • High school diploma or equivalent
  • Minimum of two years of administrative, office, or related experience
  • Ability to work collaboratively and effectively with a diverse group of people
  • Excellent verbal and written communications, and customer service skills
  • Proficiency with Microsoft Office and Google Suite
Preferred Qualifications
  • Associate or bachelor's degree
  • Familiarity with MIT business applications, Keynote, database applications, and project management tools


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