Administrative Coordinator
11 hours ago
We are seeking an experienced Administrative Assistant to support the Media Lab at the Massachusetts Institute of Technology. The successful candidate will provide administrative coverage for research groups and projects, including finance-related transactions, calendar scheduling, and correspondence.
Key Responsibilities- Support finance-related transactions, including preparing and submitting financial documents for approval
- Provide administrative coverage for research groups and projects, including calendar scheduling and correspondence
- Prepare and submit travel expense reports, reconcile Procurement card purchases, and maintain records according to MIT's record retention policies
- Assist with coordinating lab accounts for new students and affiliates, and maintain existing operating policies and procedures
- Arrange basic travel for professors and students, and create itineraries as assigned
- Reserve lab conference rooms, order and receive catering, and set up and clean up rooms as assigned
- Support larger events, including registration desk support as assigned by manager
- High school diploma or equivalent
- Minimum of two years of administrative, office, or related experience
- Ability to work collaboratively and effectively with a diverse group of people
- Excellent verbal and written communications, and customer service skills
- Proficiency with Microsoft Office and Google Suite
- Associate or bachelor's degree
- Familiarity with MIT business applications, Keynote, database applications, and project management tools
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Administrative Coordinator
3 days ago
Cambridge, Massachusetts, United States The Judge Group Full timeThe Judge Group is seeking an experienced Administrative Assistant to support a Principal Research Scientist. The ideal candidate will have 3-5 years of administrative experience and be proficient in managing complex travel schedules, coordinating meetings and events, and maintaining databases. Responsibilities include: * Managing the Principal Research...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Integration International Inc Full time**Job Summary:**We are seeking a highly organized and efficient Administrative Coordinator to provide comprehensive support to our team at Integration International Inc. The ideal candidate will be adept at heavy calendar management, proficient in managing expense reports, and skilled in coordinating travel arrangements. This role will involve managing...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States V R Della Infotech Inc Full timeJob SummaryV R Della Infotech Inc is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for coordinating and managing administrative systems, programs, and projects.Key ResponsibilitiesCoordinate and manage administrative systems, programs, and projectsDevelop and implement administrative...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States The Judge Group Full timeJob Title: Administrative CoordinatorLocation: OnsiteDuration: 2.5 monthsWork Schedule: 35 hours/weekQualifications & Requirements:Detail-oriented: Our ideal candidate is highly organized and able to multitask with ease.Technical skills: Proficiency in FileMaker Pro and Excel is required.Interpersonal skills: Excellent communication and interpersonal skills...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Integration International Inc. Full timeJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Integration International Inc. as an Administrative Assistant.Key Responsibilities:Coordinate and have direct responsibility for a program, project, or event.Create and implement administrative systems to manage area of responsibility.Serve as the main source of...
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Administrative Coordinator
5 days ago
Cambridge, Massachusetts, United States Integration International Inc Full timeJob Summary:We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team at Integration International Inc. The ideal candidate will be adept at managing complex calendars, proficient in handling Concur expenses, and skilled in coordinating travel arrangements.Key Responsibilities:Calendar Management:...
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Administrative Coordinator
2 days ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking an experienced Administrative Assistant II to provide administrative support and coordination for the Facilities-Repair and Maintenance area at the Massachusetts Institute of Technology.Key ResponsibilitiesReview and follow up on work orders, updating the work order system as necessaryMaintain equipment records and produce reports...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at the Massachusetts Institute of Technology. This role will provide administrative support to the Division of Comparative Medicine, performing a variety of tasks to ensure the smooth operation of our department.Key ResponsibilitiesProvide...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States ASK Consulting Full timeJob OverviewWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at ASK Consulting. As a key member of our operations team, you will be responsible for providing administrative support to our programs and projects.Key Responsibilities:Provide administrative support to program managers and project coordinators, including...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Clocktower Staffing Full timeClocktower Staffing is seeking a highly skilled and organized Administrative Coordinator to support the success of our clients. As an Executive Support Specialist, you will play a critical role in managing the day-to-day operations of our office.Key Responsibilities:Calendar Management: Coordinate and schedule meetings, appointments, and events with...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time**Job Summary**Massachusetts Institute of Technology is seeking an experienced Administrative Assistant II to provide administrative support and coordination for the Facilities-Repair and Maintenance (R&M) area. The successful candidate will work under the direction of the assistant manager of R&M to provide administrative support for an assigned team and...
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Administrative Coordinator
5 days ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to provide administrative support and coordination for the Facilities-Repair and Maintenance area at the Massachusetts Institute of Technology.Key ResponsibilitiesReview and follow up on work orders, ensuring timely completion and resolution.Update the work order...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Della Infotech Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Della Infotech Inc. As a key member of our staff, you will be responsible for coordinating and managing various programs, projects, and events.Key ResponsibilitiesDevelop and implement administrative systems to manage programs, projects, and...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the Media Lab at the Massachusetts Institute of Technology. The successful candidate will provide administrative coverage for research groups and projects, including financial transactions, calendar scheduling, and correspondence.Key ResponsibilitiesSupport...
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Administrative Coordinator
7 days ago
Cambridge, Massachusetts, United States Beacon Hill Full time{"title": "Administrative Assistant Opportunity", "description": "Beacon Hill is seeking an Administrative Assistant to provide support to three laboratories. This is a temporary opportunity with a competitive hourly rate.Responsibilities:Manage purchasing and procurement tasks with attention to detail and accuracy.Coordinate and schedule meetings to ensure...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States The Steely Group Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our Clinical Development team at The Steely Group. As an Administrative Assistant, you will play a critical role in ensuring the efficient and effective operation of our administrative functions.Key Responsibilities:Meeting Coordination: Ensure that meetings...
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Administrative Coordinator
2 weeks ago
Cambridge, Massachusetts, United States Professional Staffing Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Professional Staffing Group. This is an exciting opportunity to showcase your administrative skills in a dynamic environment.Key Responsibilities:Provide administrative support to executives and staff, including managing schedules and coordinating...
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Administrative Coordinator
1 week ago
Cambridge, Massachusetts, United States The Judge Group Full timeWe are seeking a highly skilled Administrative Assistant to join our team at The Judge Group. As an Administrative Assistant, you will play a critical role in supporting our clients and ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to clients and internal stakeholdersManage and maintain accurate and...
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Administrative Coordinator
5 days ago
Cambridge, Massachusetts, United States The Hollister Group Full timeThe Hollister Group is seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Cambridge, MA. As a key member of our Administrative & HR Staffing team, you will be responsible for providing exceptional support to our clients and colleagues.Responsibilities:Front Desk Management: Greet and direct guests, maintain visitor...
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Administrative Coordinator
7 days ago
Cambridge, Massachusetts, United States ACL Digital Full timeJob Title: Administrative CoordinatorLocation: OnsiteDuration: 2 1/2 months contract to hireKey Responsibilities:Provide high-touch administrative support to the team.Assist with day-to-day operations and ensure seamless workflow.Develop and maintain accurate records and reports.Collaborate with colleagues to achieve team goals.Requirements:Experience...