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Travel Coordinator

2 months ago

St Louis, Missouri, United States Alberici Full time
Job Summary

The Travel Coordinator is an internal-facing role that requires a customer service focus and exceptional organization and follow-through skills. The role supports the Company's traveling personnel by providing administrative and support services in accordance with the Company's Travel and Subsistence Policy.

Key Responsibilities
  • Estimating / Preconstruction Support:
    • Researches, identifies, and presents housing options and associated costs within specified geographical areas.
    • Researches, identifies, and presents cost of living comparisons for specified geographical areas.
    • Researches and presents travel options and associated costs for traveling into specified geographical areas.
    • Prepares recommendations for Market Leaders and Estimating Team Leaders for the appropriate travel and relocation costs to be included in project estimates.
  • Operations Support:
    • Assembles information on housing options that meet the criteria of the Travel and Subsistence Policy and the project's budget.
    • Identifies local resources and service providers for property maintenance and home services.
    • Coordinates and plans team-building events with remote project teams.
    • Coordinates travel accommodations for traveling team member's family, partners, etc. in accordance the Alberici Travel Policy.
    • Utilizes Concur and the Corporate Travel Management (CTM) services provider to assist team members who encounter extenuating circumstances during work-related travel.
    • Tracks traveling team members assignments for accurate application of the Travel Policy.
    • Reviews monthly accounting travel reports to look for trends in location frequency for the purpose of negotiating preferred pricing with providers.
  • Ensures client satisfaction, both internally and externally, through positive, pleasant, professional, and efficient handling of issues.
  • Exercises good interpersonal skills by assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
  • Processes invoices using Workflow.
  • Monitors travel policy compliance through reporting analysis.
  • Maintains relationships and negotiates agreements with vendors.
  • Serves as primary support for Corporate Concierge position.
  • Assists with daily office operations support functions.
  • Facilitates operational logistics such as organization of meetings, conference rooms, conference calls, etc.
Requirements
  • Bachelor's degree AND two to four years related experience and/or training OR equivalent combination of education and experience.
  • Extensive experience with Outlook and Microsoft Office including Word, Excel, and PowerPoint.
  • Professional demeanor, communication, and people skills commensurate within a business environment, and maintains a high-level of confidentiality.
  • Able to respond promptly, thoroughly, and accurately to inquiries and manage multiple tasks at once.
  • Exceptional grammar and spelling skills required.
Preferred Qualifications
  • Travel Agent Professional (TAP) preferred.
About Alberici

Alberici is a North American company with multiple Operating Companies.