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Event Coordinator

2 months ago

Dallas, Texas, United States Compugain Full time
Event Planner/ Conference Planner Job Description

Compugain is seeking a highly organized and detail-oriented Event Planner/ Conference Planner to support the Resource & Travel team processes and projects.

Key Responsibilities:

  • Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
  • Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
  • Action requested changes across all tools and consistently escalating to manager when necessary.
  • Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
  • Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
  • Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
  • Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
  • Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
  • Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
  • Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
  • Partner with Resource & Travel team to provide support during bi-annual travel review process.
  • Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.

Requirements:

  • Bachelor's degree required.
  • 1-3 years' experience in Travel Planning, Project Management, Conferences/Events or Consulting.
  • Conference or event experience preferred.
  • Exceptional oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.
  • Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
  • Exceptional collaboration skills with proven ability to build partnerships across lines of business.
  • Ability to efficiently prioritize in a dynamic work environment.
  • Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
  • Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.

Travel Requirements:

Ability to travel up to 20% of the time.

Compugain is an equal opportunity employer and welcomes applications from diverse candidates.