Home Base Manager

3 weeks ago

Fairbanks, Alaska, United States Fairbanks Native Associ Full time
Job Summary

The Home Base Manager is responsible for the overall day-to-day administration, oversight, and management of home based options, including program management, staff supervision, training, planning, and regulatory compliance of home based service delivery and Home Visitor Team.

Key Responsibilities
  • Staff Supervision and Development: Interview, mentor, coach, and supervise home based staff, including a comprehensive program orientation, Head Start (HS) Performance Standards overview, and any State of Alaska licensing compliance.
  • Performance Evaluation and Professional Development: Evaluate the performance of all team staff based on their professional development plans, job descriptions, and assist with the coordination of professional development.
  • Day-to-Day Functions and Conflict Resolution: Provide direction in day-to-day functions of home based services, and facilitate resolution of conflicts.
  • Expense Management: Manage allocated home based expenses.
  • Leadership and Collaboration: Collaborate with FNA leadership and support staff in maintaining consistency in program operation, short and long-range planning, program options, monitoring and evaluation of compliance requirements, developing work plans, providing written analyses, participating in problem-resolution discussions, and providing a role model in teamwork and leadership.
  • Training and Presentations: Design and deliver training and formal presentations in coordination with supervisor.
  • Caseload Management and Leave Requests: Establish assigned caseloads, work schedules, and leave requests of staff. Develop weekly staff reporting times and work hours, to ensure program meets individual needs of families and home visiting rates are met.
  • Substitute Services and Home Visits: Coordinate substitutes or provide substitute services to ensure home visits are offered when there are extended absences or open Home Visitor positions.
  • Community Resource Referrals and Liaison: Provides oversight to Home Visitors as they assist families in identifying and accessing community resources that will help in promoting child development or strengthening the family unit, providing referrals and acting as a liaison and advocate between community resources and Head Start 0-5 families as needed.
  • Family Needs Assessment and Reporting: Assure that regularly scheduled family contacts are made and family needs are assessed on an on-going basis, using the family needs survey.
  • Community Resources and Reporting: Assure that a current community resources list is available to staff and families. Provide a consistent exchange of information in all directions, including written and verbal reporting of family and educational services; generates regular statistical reports and narrative reports describing home based accomplishments, obstacles, and possible strategies to strengthen services.
  • Regulatory Compliance and Reporting: Provides timely reporting of all applicable federal and state regulations, including Head Start (HS) Performance Standards, Childcare Licensing requirements, child abuse and neglect, CARF accreditation guidelines, the Head Start Work Plan, and adherence to company policies and procedures.
  • Advocacy and Relationship-Based Model: Provides strong, effective, and responsive advocacy for Head Start children and families, working within a relationship-based model that practices and promotes the philosophy and mission of Head Start and FNA.
  • Workspaces and Safety Compliance: Maintain home based workspaces and socialization experiences in compliance with state and federal regulations and local fire department standards. Assure that sites and off-site activity spaces are safe, accessible, and free of fire hazards and that play structures are sound and parking areas well defined.
  • Program Performance Standards: Meets all program performance standards (based on Head Start model); provides assurances that social services, health, parent involvement and disability components are integrated into the home based option.
  • Fire Drills and Safety Procedures: Works with the leadership team and Home Visitors to conduct and documents appropriate monthly fire drills to ensure the safety of children, parents, volunteers, and staff during evacuation procedures.
  • Teamwork and Representation: Works cooperatively with staff, families and community representatives to ensure that the program effectively meets the goals, mission and challenges of FNA and the needs of the community.
  • Professional Representation: Promotes a positive, professional representation toward the agency via greeting public person to person, with written correspondence, or on the telephone.
  • Additional Responsibilities: Fill-in and assist in other program areas as needed. Provide support in the home environments as needed to ensure behavior management and education programming meets the individual needs of all children as well as improving the learning environment. Monitor home visit and socialization plans. Supervises confidential reporting and documentation of suspected possible child abuse or neglect. Ensures that child safety and security procedures are followed during home visits and socials to include: sign in and out, home visit plans, illness, injury, and accident reports and OCS log.

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