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Office Coordinator

2 months ago

Jeffersonville, Indiana, United States First Class Services, Inc. Full time
Job Overview

First Class Services, Inc.

Position: Office Coordinator

Location: Jeffersonville, IN

Position Summary:

First Class Services, Inc. is in search of a dedicated and motivated individual for the role of Office Coordinator. The ideal candidate will possess a robust work ethic and the ability to thrive in a dynamic environment. This role involves close collaboration with company leadership to ensure that customer service requests are handled efficiently and to the highest standards.

Key Responsibilities:

  • Maintain and organize essential records, including bills of lading, scale tickets, and receipts.
  • Assist in managing inventory within the railyard.
  • Respond to and manage email communications and phone inquiries from clients and suppliers.
  • Coordinate with the terminal manager to ensure all necessary documentation is processed for shipments.
  • Support employee onboarding and training as needed.
  • Act as a liaison among drivers, terminal managers, and company executives, fostering a positive work environment.
  • Communicate critical updates and events to management promptly.
  • Stay informed about Federal, State, and local regulations to ensure compliance.

Required Skills:

  • Strong administrative and clerical abilities.
  • Proficient in Microsoft Office Suite, including Word and Excel.
  • Familiarity with McLeod Transportation Management System (TMS) is a plus.
  • Able to manage multiple tasks in a fast-paced setting.
  • Team-oriented with a proactive approach.
  • Exceptional interpersonal and communication skills.
  • Solid understanding of departmental functions and operations.
  • Outstanding customer service capabilities.

Qualifications:

  • High School Diploma or GED Equivalent.
  • Successful completion of background check.
  • Pass a drug screening.

Benefits:

  • Compensation based on experience and skills.
  • 401(k) plan.
  • Dental, health, life, and vision insurance.
  • Paid time off and sick/personal days.

Work Schedule:

  • Full-time position.
  • Day shift, Monday to Friday, with potential overtime.
Company Overview

First Class Services, Inc. is a motor carrier company specializing in the transportation of liquid and dry-bulk commodities.