Event Production Associate

2 weeks ago

Ferndale, Michigan, United States Activate Inc. Full time

Company Overview:

At Activate Inc., we are recognized for designing remarkable experiences that leave a lasting impression for some of the most prestigious brands globally. Our specialization encompasses the production of kits, mobile tours, and distinctive live events, enhancing brand awareness and fostering customer loyalty. As a WBENC-certified organization, we take pride in cultivating an inclusive workplace that prioritizes growth, offers competitive benefits, and promotes teamwork.

Position Summary:

We are seeking a skilled and passionate Event Production Associate to become a part of our dynamic team. In this capacity, you will work closely with Producers to execute outstanding experiential events. As an Event Production Associate, you will play a crucial role in supporting various aspects of event management, significantly contributing to the fulfillment of client goals.

Key Responsibilities:

Office Responsibilities:

  • Work alongside the Producer to develop and oversee production documentation throughout the project lifecycle. This includes statements of work, work-back schedules, budgets, artwork approvals, operations manuals, metrics reports, expense reports, and post-event summaries.
  • Take initiative in sourcing and acquiring essential event materials, such as décor, furniture, giveaways, staff, venues, rentals, or new specialty vendors.
  • Track and manage expenses against the internal budget, ensuring careful handling of receipts and expense reporting.
  • Assist in obtaining permits from local and state authorities for special events, food service, road closures, and other unique program needs.
  • Play a significant role in curating and managing the visual presentation of each event, ensuring that aesthetic and atmospheric elements align with the brand's story, leaving a memorable impact on attendees.

Onsite Responsibilities:

  • Collaborate closely with Producers to ensure the timely and effective completion of all onsite activities.
  • Support the management of the Run of Show, ensuring adherence to timelines and the well-being of the crew with necessary breaks.
  • Actively participate in the execution of experiential marketing strategies and contribute to achieving client Key Performance Indicators (KPIs) during each event day.
  • Provide assistance in managing necessary adjustments or contingency plans as required.

Activate Inc. reserves the right to modify or add duties at any time.

Job Qualifications:

  • Education: A Bachelor's degree is required.
  • Experience: A minimum of 3 years of relevant experience.
  • A strong interest in and enthusiasm for event production and experiential marketing.

Requirements:

  • Exceptional verbal and written communication skills.
  • Ability to excel in a fast-paced work environment.
  • Strong critical thinking abilities in high-pressure situations.
  • Proficiency in Microsoft Office.
  • Familiarity with task management or project management software (Asana is a plus).
  • Willingness to travel extensively (varies by account and season).

Activate Inc. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

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