Administrative Assistant

6 hours ago


Whittier, California, United States vTech Solution Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at vTech Solution. The successful candidate will provide administrative support to the VP Facilities and Construction and POM Manager, ensuring the smooth operation of the department.

Key Responsibilities
  • Provide confidential administrative support to the VP Facilities and Construction and POM Manager, including scheduling meetings, preparing reports, and maintaining records.
  • Screen and respond to mail, emails, and phone calls in a timely and professional manner.
  • Manage and maintain the department's filing system, ensuring accurate and up-to-date records.
  • Process invoices, contracts, and other documents, ensuring timely and accurate completion.
  • Develop and maintain tracking systems for check requests, purchase orders, and service tickets.
  • Prepare and distribute meeting minutes, agendas, and other materials as required.
  • Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Assist with special projects and events, as required.
Requirements
  • High school graduate or equivalent.
  • Five years of progressively responsible secretarial experience in a hospital or healthcare setting.
  • High level of proficiency in Microsoft Office programs.
Working Conditions

This is a full-time position, Monday to Friday, with occasional overtime as required.



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