Administrative Coordinator
2 hours ago
United Safety & Survivability Corporation is a leading provider of innovative safety and survivability solutions. We are seeking an experienced Administrative Coordinator to join our team.
Job Summary:The Administrative Coordinator will provide administrative support to our executives, manage daily office operations, and ensure the smooth functioning of our corporate headquarters and manufacturing facility.
Key Responsibilities:- Greet and assist visitors, ensuring they receive proper documentation and assistance.
- Handle incoming phone calls and emails, directing them to the appropriate personnel.
- Provide high-level administrative support to executives, including calendar management, meeting preparation, and email coordination.
- Prepare and edit documents, presentations, and reports for executive team members.
- Assist with corporate events and special occasions, including hotel, airfare, or car reservations.
- Provide general support to employees, including managing badge systems and producing correspondence emails.
- Carry out administrative duties such as filing, typing, copying, binding, and scanning.
- Maintain computer and manual filing systems, and administrative systems and office procedures.
- Sort and distribute incoming mail and faxes, and prepare outgoing mail for shipment.
- Maintain office and kitchen supplies inventory, and research new deals and vendors to keep costs at a minimum.
- Ensure operation of copiers, postage machines, and other equipment by coordinating preventive maintenance requirements.
- Assist in reconciliation of monthly HR Amex, and perform other duties as needed.
- Associates degree or equivalent experience.
- 3+ years experience as an Administrative Assistant, Virtual Assistant, Office Administrative Assistant, or Office Manager.
- Experience working with office management systems and procedures.
- Working knowledge of office equipment, such as printers and fax machines.
- Strong proficiency in MS Office, particularly MS Excel, MS Outlook, and MS PowerPoint.
- Exceptional written and oral communication skills, including accurate spelling, punctuation, and grammar.
- Demonstrated ability to manage multiple projects, including analytical thinking, planning, prioritizing, problem solving, and decision making.
- Must handle sensitive information with discretion.
- Familiarity with general manufacturing concepts is a plus.
United Safety & Survivability Corporation is an Equal Opportunity Employer. We offer a fast-paced, energetic, and innovative work environment, with opportunities for growth and advancement.
We are committed to building an inclusive environment where everyone can do their best work. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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