Administrative Coordinator

1 month ago

Exton, Pennsylvania, United States United Safety & Survivability Corporation Full time
Job Title: Administrative Coordinator

United Safety & Survivability Corporation is a leading provider of innovative safety and survivability solutions. We are seeking an experienced Administrative Coordinator to join our team.

Job Summary:

The Administrative Coordinator will provide administrative support to our executives, manage daily office operations, and ensure the smooth functioning of our corporate headquarters and manufacturing facility.

Key Responsibilities:
  • Greet and assist visitors, ensuring they receive proper documentation and assistance.
  • Handle incoming phone calls and emails, directing them to the appropriate personnel.
  • Provide high-level administrative support to executives, including calendar management, meeting preparation, and email coordination.
  • Prepare and edit documents, presentations, and reports for executive team members.
  • Assist with corporate events and special occasions, including hotel, airfare, or car reservations.
  • Provide general support to employees, including managing badge systems and producing correspondence emails.
  • Carry out administrative duties such as filing, typing, copying, binding, and scanning.
  • Maintain computer and manual filing systems, and administrative systems and office procedures.
  • Sort and distribute incoming mail and faxes, and prepare outgoing mail for shipment.
  • Maintain office and kitchen supplies inventory, and research new deals and vendors to keep costs at a minimum.
  • Ensure operation of copiers, postage machines, and other equipment by coordinating preventive maintenance requirements.
  • Assist in reconciliation of monthly HR Amex, and perform other duties as needed.
Requirements:
  • Associates degree or equivalent experience.
  • 3+ years experience as an Administrative Assistant, Virtual Assistant, Office Administrative Assistant, or Office Manager.
  • Experience working with office management systems and procedures.
  • Working knowledge of office equipment, such as printers and fax machines.
  • Strong proficiency in MS Office, particularly MS Excel, MS Outlook, and MS PowerPoint.
  • Exceptional written and oral communication skills, including accurate spelling, punctuation, and grammar.
  • Demonstrated ability to manage multiple projects, including analytical thinking, planning, prioritizing, problem solving, and decision making.
  • Must handle sensitive information with discretion.
  • Familiarity with general manufacturing concepts is a plus.
What We Offer:

United Safety & Survivability Corporation is an Equal Opportunity Employer. We offer a fast-paced, energetic, and innovative work environment, with opportunities for growth and advancement.

We are committed to building an inclusive environment where everyone can do their best work. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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