Payroll Coordinator

7 days ago


Philadelphia, Pennsylvania, United States Insomnia Cookies Full time
Payroll Administrator Job Description

At Insomnia Cookies, we're on a mission to become the most imaginative sweet indulgence brand in the world. We're seeking a skilled Payroll Administrator to oversee all aspects of payroll processing and timecard administration for our 4000+ employees across 275 locations in 40+ states and Canada.

Key Responsibilities:

  • Ensure timely and accurate processing of regular payroll in compliance with laws, regulations, and company policies.
  • Process weekly and bi-weekly payroll cycles, including auditing time import files, balancing payroll, and researching discrepancies.
  • Process off-cycle payments for immediate state terminations.
  • Assist with audits as needed.
  • Quickly resolve issues, address root causes, and recommend mitigation plans to build business resilience.
  • Administer wage garnishments/levies.
  • Collaborate with the People team on payroll-related administration of 401(k) and benefits plans.
  • Participate in cross-functional projects as needed.

Requirements:

  • 4+ years of payroll processing experience with at least 2 years in a company of 3000+ employees.
  • Knowledge of US & Canadian payroll regulations and reporting requirements, including multi-state payroll experience.
  • Experience with UKG Pro (Ultipro) payroll processing software and Kronos Dimensions Time & Attendance systems preferred.
  • Proficient with Microsoft Office: Word, PowerPoint, and Excel.
  • Strong analytical and problem-solving skills, including data interpretation.
  • Ability to handle confidential and sensitive materials with high integrity.
  • Excellent communication skills, both verbal and written.
  • A positive attitude and desire to join a collaborative team.


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