Architectural Construction Administrator

2 weeks ago

Coral Gables, Florida, United States HammerHead Recruitment Full time
Job Overview

HammerHead Recruitment is seeking an experienced Architectural Construction Administrator to join a prestigious architectural firm in South Florida. As a key member of the project team, you will be responsible for overseeing the successful execution of architectural projects throughout the construction phase.

Key Responsibilities

  1. Coordinate architectural and sub-consultant activities related to construction contract administration, including process sketches and permit revisions, field observations, reports, change orders, revision management, and payment applications.

  2. Implement effective revision management processes to track and document changes to design drawings and specifications. Collaborate with the design team, consultants, and contractors to ensure that revised drawings are properly incorporated into project documentation.

  3. Review and evaluate change order requests submitted by contractors. Assess the impact of proposed changes on the project's scope, schedule, and budget. Collaborate with project managers, design professionals, and contractors to negotiate and resolve change order issues.

  4. Review and evaluate payment applications submitted by contractors. Verify the accuracy and completeness of the applications by comparing them to the project's progress, approved change orders, and contractual agreements.

  5. Oversee and coordinate the RFI process, ensuring that RFIs are managed effectively and responses are provided in a timely manner. Work closely with project stakeholders to address design or construction-related queries and facilitate effective communication between the design team, contractors, and consultants.

  6. Oversee and track submittals, ensuring proper documentation and verifying compliance with project specifications and architectural standards. Collaborate with design professionals, consultants, and contractors to ensure timely approval of submittals and adherence to project requirements.

  7. Identify and resolve field problems by collaborating closely with project managers, design professionals, and contractors. Offer practical solutions to maintain project timelines and budgets while ensuring the quality and integrity of the project.

  8. Provide guidance and mentorship to junior team members, effectively delegating tasks, and fostering a positive work environment that encourages teamwork and collaboration.

  9. Utilize architectural software such as AutoCAD and Revit to manage and review design drawings and documentation. Leverage technology to streamline processes and enhance collaboration between design and construction teams.

  10. Contribute to the substantial and final completion process by assisting in the coordination of final inspections, punch list items, and closeout documentation.

  11. Help maintain accurate and up-to-date records of changes made to the contract documents, including revisions, ASIs, change orders, and other related documentation.

  12. Assist in reviewing material test reports to ensure that materials used on the project meet the required standards and specifications.

  13. Support the process of issuing ASIs, including documenting design changes, clarifications, and modifications to the contract documents. Collaborate with the design team and contractors to ensure proper implementation.

  14. Oversee the project closeout process, ensuring that all necessary tasks and documentation are completed in accordance with project requirements and contractual obligations.

  15. Manage the architect punch list, which outlines the remaining items that need to be addressed before the project can achieve final completion. Collaborate with the design team, contractors, and subcontractors to identify and resolve deficiencies, ensuring that all architectural elements meet the required standards and specifications.

  16. Prepare and issue the substantial completion certification, documenting the project's substantial completion date and confirming that all major elements of the construction are finished in accordance with the contract documents.

  17. Facilitate a lessons learned session with the project team, reflecting on the successes and challenges encountered during the project. Identify opportunities for improvement in future projects and document key insights and recommendations.

  18. Oversee the proper archiving of project files and documentation for future reference and retrieval. Ensure that the project's digital and physical records are organized and stored in accordance with company standards and best practices.

  19. Continuously seek opportunities to improve the project closeout process by implementing lessons learned, streamlining workflows, and adopting industry best practices. Stay updated on industry trends and regulations related to project closeout and incorporate them into the organization's processes and procedures.

Requirements

  • Architectural License and Degree: Hold a valid architectural license and possess a degree in architecture or a related field.

  • Construction Administration Experience: Minimum of 5 years of experience as a Construction Administrator, specifically in the multifamily market in South Florida.

  • RFI and Submittal Management: Proven proficiency in managing RFIs and submittals, including their timely resolution and documentation.

  • Leadership Skills: Strong leadership skills with the ability to delegate tasks, guide team members, and maintain a positive work environment.

  • Software Proficiency: Comprehensive knowledge of Procore software for efficient project management, as well as proficiency in architectural design software such as AutoCAD and Revit.

  • Excellent Communication: Excellent written and verbal communication skills to maintain strong relationships with clients, contractors, and colleagues.

  • Detail-Oriented and Proactive: A proactive, detail-oriented mindset with the ability to manage multiple tasks and deadlines simultaneously.

  • Healthcare Architectural Designer

    3 weeks ago

    Coral Gables, Florida, United States Woolpert Full time

    {"title": "Architectural Designer - Healthcare", "description": "We are seeking an experienced Architectural Designer to join our Healthcare team in Coral Gables. The ideal candidate has 8-10+ years of experience in Healthcare and related facilities, and is able to apply architectural principles to buildings/structures and their components or...

  • Architectural Project Manager

    1 week ago

    Coral Gables, Florida, United States The University of Miami Full time

    Job SummaryThe University of Miami seeks a highly skilled Architect to oversee and plan all architectural aspects of construction projects. As a key member of our team, you will be responsible for designing, coordinating, and implementing architectural projects that meet the University's standards and goals.Key ResponsibilitiesDevelop and implement...

  • Construction Project Director

    1 month ago

    Coral Gables, Florida, United States University of Miami Full time

    Job Summary:The University of Miami seeks a highly skilled and experienced Project Manager 3, Construction to lead and manage construction projects from inception to completion. This key role will be responsible for ensuring that projects are delivered on time, within budget, and to the required quality standards.Key Responsibilities:Develop and implement...

  • Part Time Lecturer

    4 weeks ago

    Coral Gables, Florida, United States The University of Miami Full time

    About the University of MiamiThe University of Miami is a top-tier institution of higher education, renowned for its academic excellence, superior medical care, and cutting-edge research. As a leading private employer in Miami-Dade County, we are committed to attracting a talented workforce to support our mission of transforming lives through teaching,...

  • Senior Architectural Project Manager

    9 hours ago

    Coral Springs, Florida, United States Rise Architecture FL LLC Full time

    Job OpportunityRise Architecture FL LLC is seeking a seasoned project manager to lead our architectural projects and contribute to the firm's continued success. As a collaborative and innovative architecture firm, we pride ourselves on fostering a vibrant and inclusive workplace culture, offering mentorship opportunities for junior staff, and promoting from...

  • Part Time Lecturer

    4 weeks ago

    Coral Gables, Florida, United States The University of Miami Full time

    About the University of MiamiThe University of Miami is a top-tier institution of higher education, renowned for its academic excellence, superior medical care, and cutting-edge research. As a leading private employer in Miami-Dade County, we are committed to attracting a talented workforce to support our mission of transforming lives through teaching,...

  • Senior Construction Manager

    1 month ago

    Coral Gables, Florida, United States University of Miami Full time

    Job SummaryThe University of Miami seeks a highly skilled and experienced Construction Project Manager 3 to lead and manage construction projects from inception to completion. This key role will be responsible for ensuring that projects are delivered on time, within budget, and to the required quality standards.Key ResponsibilitiesDevelop and implement...

  • Senior Architectural Project Manager

    7 days ago

    Coral Springs, Florida, United States Rise Architecture FL LLC Full time

    Job OverviewRise Architecture FL LLC is seeking a seasoned project manager to lead our architectural development projects. As a key member of our team, you will be responsible for overseeing project execution, managing construction administration tasks, and ensuring that complex projects are completed on time and within budget.Key ResponsibilitiesLead and...

  • Project Manager 3, Construction Lead

    1 month ago

    Coral Gables, Florida, United States University of Miami Full time

    Job Summary:The University of Miami seeks a highly skilled and experienced Construction Project Manager 3 to lead and manage construction projects from inception to completion. This key role will be responsible for ensuring that projects are delivered on time, within budget, and to the required quality standards.Key Responsibilities:Develop and implement...

  • Architectural Designer

    4 weeks ago

    Coral Springs, Florida, United States Urban, Ltd. Full time

    About Urban, Ltd.Urban, Ltd. is a prestigious architecture and design firm that has built a strong reputation for excellence in the industry. Our company is a forward-thinking, full-service architectural firm with deep roots in the community. Known for our innovative designs and commitment to creating spaces that inspire, we have successfully delivered a...

  • Construction Project Coordinator

    1 month ago

    Cape Coral, Florida, United States Windward Construction Llc Full time

    Job OverviewWindward Construction LLC is seeking a dedicated professional to oversee our projects in the luxury home building sector. Our project managers are essential to delivering exceptional experiences for our clients as they embark on the journey of creating unique luxury residences.Key Responsibilities:Lead a team of Assistant Project Managers to...

  • Architectural Design Professional

    3 weeks ago

    Coral Springs, Florida, United States urban Full time

    About Our ClientUrban represents a renowned architecture and design firm that has established a strong reputation for excellence in the industry. Our client is a forward-thinking, full-service architectural firm with deep roots in South Florida, known for their innovative designs and commitment to creating spaces that inspire.Our client prides itself on a...

  • Architectural Design Professional

    4 weeks ago

    Coral Springs, Florida, United States urban Full time

    About Our ClientOur client is a renowned architectural firm that has established a strong reputation for excellence in the industry. With a focus on innovative designs and a commitment to creating spaces that inspire, they have successfully delivered a diverse portfolio of projects across various sectors, including residential, commercial, and civic.Our...

  • ERP System Administrator

    3 weeks ago

    Coral Gables, Florida, United States SMX Services & Consulting Full time

    ERP System Administrator Job SummaryWe are seeking a highly skilled ERP System Administrator to join our team at SMX Services & Consulting. As an ERP System Administrator, you will be responsible for ensuring the smooth operation, maintenance, and security of our AerSales Enterprise Resource Planning (ERP) system Pentagon 2000SQL.Key Responsibilities:System...

  • Project Architect

    1 month ago

    Coral Gables, Florida, United States HOK Group, Inc. Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Project Architect to join our team at HOK Group, Inc. As a key member of our project leadership team, you will be responsible for ensuring the successful delivery of complex corporate projects.Key ResponsibilitiesLead project teams and ensure the overall design intent is incorporated into...

  • Architect (Coral Gables campus)

    2 weeks ago

    Coral Gables, Florida, United States The University of Miami Full time

    Job SummaryThe University of Miami seeks a highly skilled Architect to oversee and plan all architectural aspects of construction projects on the Coral Gables campus. As a key member of the facilities team, the successful candidate will be responsible for designing, coordinating, and implementing architectural projects from pre-design to construction.Key...

  • Project Director

    3 days ago

    Coral Gables, Florida, United States HKS Full time

    Project Manager - Health TeamHKS Miami is seeking a highly skilled Project Manager to join our Health team. As a primary managerial position, this role shares responsibility for project successes and is recognized for its ability to impact revenue and growth.Key Responsibilities:Act as a primary client relationship for respective projects, building and...

  • Part Time Lecturer Position

    3 days ago

    Coral Gables, Florida, United States The University of Miami Full time

    Job Opportunity:The University of Miami is seeking a Part Time Lecturer to join the Murphy Construction Program, jointly offered by the College of Engineering and the School of Architecture. The program offers a unique opportunity to teach and mentor students in the fields of Construction Management, Construction Law, Construction Forensics, Construction...

  • Development Services Director

    3 weeks ago

    Coral Gables, Florida, United States City of Coral Gables Full time

    Job SummaryWe are seeking a highly skilled and experienced Development Services Director to join our team at the City of Coral Gables. As a key member of our leadership team, you will be responsible for implementing City-wide strategic and operating initiatives, managing the Development Services Department, and providing leadership through managing,...

  • Project Architect

    4 weeks ago

    Coral Gables, Florida, United States Archipro Staff Agency Full time

    About the CompanyArchipro Staff Agency is a distinguished Architecture, Planning, and Design Firm specializing in diverse institutional and commercial project categories.We aim to create exceptional design solutions by blending human needs, experiences, function, art, and context. Our team has established a strong reputation through an impressive portfolio,...