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Executive Support Specialist

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly skilled and experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our executives and expatriate staff, as well as coordinating appointments, bookings, and travel arrangements.

**Key Responsibilities**

  • Provide general day-to-day administration functions and duties, including managing office supplies and factory inventory.
  • Coordinate appointments and bookings for meetings and company car use, as well as arrange travel arrangements for executives and expatriate staff.
  • Support Work Pass (EP) & Tax related matters, including preparing quotes and managing contracts.
  • Coordinate business trips, including flight and hotel bookings, and VISA applications.
  • Monitor contracts, signal the expiry of contracts, and prepare quotes for facilities, housing, service providers, and suppliers.
  • Provide local logistics and organization support and arrangements.
  • Prepare written and verbal reports summarizing information and identifying trends.
  • Support special projects and events, as well as provide full backend support.
  • Perform other ad-hoc duties as assigned.

**Requirements**

  • Candidate with minimum Diploma/degree in Business administration or related courses.
  • Minimum 5 years of experience in general administration, planning, and administering executive services.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc).
  • Excellent communication skills, multi-tasking, and time management skills.
  • Experience in Accounting, system automation.
  • Proficiency in Google Functions, good in new IT technology and IT savvy.