Assistant Director of Procurement

24 hours ago

Columbia, South Carolina, United States Howard Community College Full time
Job Title: Assistant Director of Procurement

Howard Community College is seeking a highly skilled and experienced Assistant Director of Procurement to join our team. As a key member of our procurement department, you will be responsible for managing the day-to-day procurement functions of the college to ensure that purchases of supplies, equipment, and services are made in accordance with all procurement laws and regulations, and college policies and procedures.

Key Responsibilities:
  • Manage the procurement process, including determining the appropriate procurement methods, developing specifications and scope of work documents, and negotiating terms and conditions of contracts.
  • Provide technical purchasing advice and assistance to departments and suppliers, and assist with purchasing processes.
  • Interface with the campus community, working directly with departments to clarify purchase requirements and to advise and strategize available methods and suppliers for purchases.
  • Develop and implement procurement policies and procedures, and ensure compliance with all relevant laws and regulations.
  • Manage the College's purchasing card program, including coordinating the application, training, and transaction maintenance.
  • Perform random audits of purchasing card transactions, reconcile and process monthly payments, and manage the College's public, online auction system to sell excess College inventory.
  • Develop and monitor the controls over the internal process of the procurement department, and analyze and propose changes to the area's processes to maximize efficiencies and effectiveness.
  • Supervise procurement staff on a full-time basis, providing guidance and support as needed.
Requirements:
  • Bachelor's degree from an accredited four-year university or college in business, finance, accounting, economics, public administration, or other related discipline.
  • Three years of related experience, including one year of supervisory experience.
  • Knowledge of public procurement methods, principles, and best practices.
  • Ability to communicate clearly and effectively verbally and in writing.
  • Demonstrated analytical skills to maintain a high degree of accuracy and attention to detail.
  • Demonstrated ability to work independently and prioritize tasks to meet work load requirements and deadlines.
  • Customer service oriented and responsive to inquiries or requests in a timely and diplomatic manner.
  • Ability to interact tactfully and courteously with vendors, employees, and students to effectively resolve issues and provide support.
  • Ability to learn and apply all HCC purchasing policies and procedures.
  • Ability to establish negotiation positions and negotiate contracts with tact and diplomacy.
  • Knowledge and experience using Microsoft Office applications, Enterprise Resource Planning (ERP) or eProcurement systems, and financial management systems.
  • Office equipment skills (computer, scanner, copier, printer, and fax machine).
  • Ability to maintain strict confidentiality.
Preferred Qualifications:
  • Experience and/or knowledge of the Code of Maryland Regulations (COMAR) Maryland State Procurement Regulations, Maryland State Finance and Procurement Article, and the Maryland Higher Education Commission.
  • Certification in procurement, contract management, or supply chain management by an industry recognized organization.
  • Master's degree or higher in business, public administration, law or other related discipline.
  • Procurement experience in higher education.
  • Experience with Ellucian Colleague or similar ERP platform.

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