Production Operations Manager
5 days ago
We are seeking an experienced Production Coordinator to join our team at Clarity Recruiting.
Key Responsibilities:- Maintain and update production staffing records in resource management software, ensuring accurate and timely information.
- Assist in forecasting team utilization and advise on full-time and freelance staffing needs, providing strategic recommendations for optimal project outcomes.
- Coordinate freelance onboarding processes in partnership with HR, streamlining the process and enhancing overall efficiency.
- Conduct rate negotiations based on client rate cards, leveraging negotiation skills to secure favorable terms.
- Collaborate with regional teams to fulfill inter-regional project staffing requirements, fostering a culture of collaboration and teamwork.
- Act as a point person and guide to freelancers navigating agency processes, providing exceptional support and guidance.
- Drive recruitment efforts for production roles, including developing and executing recruitment strategies to attract top talent.
- Maintain an up-to-date database of production staffing resources, ensuring easy access to valuable information.
- Lead proposal evaluation alongside leadership to determine viable project opportunities, utilizing expertise to identify potential successes.
- Oversee proposal staffing and kickoffs, ensuring seamless execution and timely delivery.
- Prepare and distribute weekly proposal tracking reports to senior management, providing critical insights and updates.
- Act as RFI coordinator, working with Business Development and Account Services to answer RFIs, and maintain our RFI boilerplate document, promoting consistency and efficiency.
- Review and proof proposals for accuracy and alignment with standards, guaranteeing high-quality deliverables.
- Provide administrative assistance to the Chief Implementation Officer, supporting key stakeholders and driving business results.
- Arrange capabilities presentations with vendors, facilitating partnerships and collaborations.
- Organize and schedule internal workshops, fostering knowledge sharing and professional growth.
- Coordinate meetings, interviews, and presentations related to production staffing needs, ensuring smooth execution and effective communication.
- Manage and maintain the executive production schedule in Outlook, optimizing time management and productivity.
- In-depth understanding of production roles and responsibilities in corporate event production, possessing a deep knowledge of industry best practices.
- Proficient in Excel, Word, PowerPoint, and Keynote, leveraging technical skills to drive results.
- Familiar with software-based production management tools, staying up-to-date with industry developments and innovations.
- Exceptional email communication skills, crafting compelling and effective messages that engage stakeholders.
- Capable of handling a wide variety of projects and personalities, demonstrating adaptability and flexibility.
- Strong multi-tasking skills with an ability to prioritize effectively, managing multiple tasks and deadlines with ease.
- Passionate about creating and refining efficient processes, driving continuous improvement and excellence.
$65,000 - $85,000 per year, depending on location and experience.
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