Highly Organized Operations Assistant

1 week ago


Atlanta, Georgia, United States Ambitious Minds Inc. Full time

At Ambitious Minds Inc., we are seeking a highly organized and proactive Operations Assistant to support our CEO and company operations. This role involves a mix of administrative, creative, and operational tasks to help ensure the smooth execution of projects, events, and day-to-day business activities.

We offer a competitive salary of $60,000 per year and a flexible work schedule. Our ideal candidate thrives in a fast-paced environment, can juggle multiple responsibilities, and is enthusiastic about the entertainment industry.

The successful candidate will have proven experience in an assistant role (personal or executive) or relevant field, with strong organizational and multitasking skills. They should also have excellent written and verbal communication, proficiency in Microsoft Office, Google Workspace, and project management tools (e.g., Asana, Trello), and familiarity with social media platforms (Instagram, TikTok, Twitter).

Key Responsibilities:

Administrative Support:

  • Manage schedules, calendars, and appointments.
  • Coordinate meetings, calls, and travel arrangements.
  • Handle email correspondence and prioritize messages for the CEO.
  • Maintain organized files and records.

Project Coordination:

  • Assist in managing talent schedules and deliverables.
  • Support live event planning and execution.
  • Help track project timelines, budgets, and deliverables.

Creative & Content Support:

  • Coordinate photo shoots, video content production, and social media campaigns.
  • Assist in brainstorming and developing content ideas.
  • Oversee posting schedules and engagement tracking for social media platforms.

Client & Vendor Relations:

  • Serve as a point of contact for clients, partners, and vendors.
  • Handle communications and follow-ups as needed.

Personal Support:

  • Occasionally assist with personal errands and tasks to ensure the CEO's schedule remains on track.

What We Offer:

  • A collaborative and creative work environment.
  • The opportunity to grow with a dynamic company in the entertainment industry.


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