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Executive Administrative Coordinator

2 months ago

Greensburg, Louisiana, United States Southeast Community Health Systems Full time
Executive Administrative Coordinator Job Description

POSITION OVERVIEW

The Executive Administrative Coordinator offers high-level administrative assistance to the Chief Executive Officer, serving as a crucial point of contact with various departments and working closely with department coordinators, managers, directors, and the leadership team. This position encompasses a range of administrative responsibilities that require minimal oversight, necessitating independent judgment and confidentiality in the preparation of correspondence, reports, documents, and conducting vital research and data analysis.

KEY RESPONSIBILITIES

  • Deliver comprehensive administrative assistance, including agenda creation, preparation of board minutes, organizing catering for meetings, and participating in monthly Board of Directors' sessions.
  • Assist in the development, planning, execution, and assessment of organizational initiatives.
  • Analyze daily clinic operations to enhance efficiency and effectiveness in collaboration with department heads and the leadership team.
  • Support the formulation and maintenance of the strategic plan sanctioned by the Board of Directors.
  • Update organizational initiatives as directed by the CEO, tracking progress and ensuring timely actions and anticipated outcomes. Employ suitable methods for measurement, analysis, and process enhancement.
  • Collaborate with relevant departments to guarantee seamless information exchange and comprehension of process improvement objectives.
  • Oversee the CEO's appointment calendar by organizing meetings, conferences, teleconferences, and travel logistics.
  • Execute other related tasks as assigned.

QUALIFICATIONS

  • Education: A minimum of an associate degree in office management, business administration, or a related field.
  • Experience: At least three (3) years of experience as an executive assistant, preferably within a healthcare environment.
  • Skills: Proficient in coordinating and prioritizing tasks, possessing strong analytical and critical thinking abilities, exceptional organizational skills, and adept at managing confidential information.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Core Competencies: Effective communication in English, meticulous attention to detail, project-oriented mindset, ability to multitask, and sound judgment and decision-making capabilities.