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Administrative Support Specialist

1 month ago

Étreux, Hauts-de-France, United States Oppenheimer & Co. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Private Client Division at our Boston, MA office.

Key Responsibilities:
  • Provide administrative support to the team, including calendar management, scheduling, and expense report preparation.
  • Assist with tasks related to recruiting and onboarding new hires, including creating and maintaining documents, spreadsheets, and presentations.
  • Develop and implement effective marketing campaigns to attract new financial advisors to Oppenheimer.
  • Manage office supplies, inventory, and maintenance, ensuring a smooth and efficient work environment.
  • Coordinate and schedule office events, including holiday parties, client events, and office outings.
  • Prioritize daily work, track progress, and meet deadlines in a fast-paced environment.
Requirements:
  • Experience as an administrative assistant in a corporate environment, preferably in the financial services industry.
  • Strong accuracy and thoroughness in all aspects of daily work.
  • Ability to interface with all levels of employees and clients in a professional and friendly manner.
  • Must preserve confidentiality of sensitive information and maintain a high level of discretion.
  • Proficient in MS Office, with exceptional knowledge of Word, Excel, and PowerPoint.
What We Offer:

Oppenheimer & Co. offers a dynamic and supportive work environment, competitive compensation, and opportunities for professional growth and development.