Administrative Support Specialist II

2 weeks ago

Waterbury, Connecticut, United States State of Vermont Full time
Position Overview

The State of Vermont is in search of a collaborative and detail-oriented individual with exceptional customer service, interpersonal, financial, and administrative capabilities for a key role within the Central Office. This position will be integral to a team that provides assistance to approximately 20 Central Office staff members as well as field operations. The Central Office is a dynamic environment that supports twelve district offices, manages programs, oversees grants and contracts, develops new initiatives, maintains the Division budget, and administers the State HireAbility website.

The ideal candidate must adeptly manage multiple priorities and execute complex tasks related to state and federal programs. Responsibilities will include processing invoices for participant service contracts, which involves significant data entry, monthly correspondence, and various financial operations. A self-starter with strong computer and technical skills is essential. Individuals with disabilities are strongly encouraged to apply.

Eligibility Criteria

This role, Administrative Support Specialist II - Temporary, is open to all State employees and external candidates. This is a temporary position, typically involving variable hours, and is not guaranteed to be full-time. The State does not assure 40 hours of work per week.

For additional information regarding this position, please refer to the official application process.

Note that multiple vacancies may be filled from this job posting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college-level study in accounting, business or public administration, office administration, or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college-level study OR an associate's degree or higher in accounting, business or public administration, office administration, or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Three years or more of full-time college-level study OR a bachelor's degree in accounting, business or public administration, office administration, or a related field.

OR

One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes functions that maintain organizational operations or provide resources for others to execute programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For certain positions, experience with the VISION system, the State of Vermont's PeopleSoft financial management system, may be required.

Equal Opportunity Employer

The State of Vermont values diversity and is committed to fostering an environment of mutual respect and meaningful inclusion that reflects a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment based on race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. Employment decisions are based on merit, and retaliatory adverse employment actions are prohibited.

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