Event Coordinator
6 days ago
Job Summary:
The Events Specialist is responsible for planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues, coordinating logistics, building and maintaining relationships with vendors, and directing personnel to ensure operations run smoothly on the day of the event.
Key Responsibilities:
- Advise customers on developing event plans, including objectives, venue selection, decor, sequence of events, layout of spaces, equipment rentals, and catering requirements
- Meet with customers and/or service providers regarding products and services; negotiate contracts and make recommendations within the client's budget; resolve issues
- Maximize revenue by implementing cost containment measures, promoting internal services, and upselling products and services
- Generate event work orders and communicate with internal stakeholders
- Coordinate the logistics and delivery of products and services; may manage inventory
- Ensure availability of signage, displays, printing, technology, and any special requirements
- Monitor schedules, organizational service levels, and standards
- Maintain documentation through applicable software programs to track performance and to assist in business development efforts
- Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
- Serve as the point of contact for real-time adjustments or changes
- Conduct post-event evaluations; determine improvement areas
- Develop ongoing client relationships to foster future business/revenue opportunities
- May coordinate services such as accommodations, transportation, tours, and event security
- Provide backup administrative support to the Operations Department in the areas of purchasing and financial assistance
Requirements:
Requires a Associate's Degree plus two years of relevant experience or an equivalent combination of education and experience.
Benefits:
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (13 per calendar year).
Salary Range:
$46,400.00 - $67,300.00
Campus Security Crime Statistics:
Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR) which includes crime statistics and institutional policies concerning campus security.
Equal Employment Opportunity:
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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