Event Coordinator

5 days ago

University Park, United States Penn State University Talent Acquisition Full time
Job Title: Events Specialist

Job Summary:

The Events Specialist is responsible for planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues, coordinating logistics, building and maintaining relationships with vendors, and directing personnel to ensure operations run smoothly on the day of the event.

Key Responsibilities:

  • Advise customers on developing event plans, including objectives, venue selection, decor, sequence of events, layout of spaces, equipment rentals, and catering requirements
  • Meet with customers and/or service providers regarding products and services; negotiate contracts and make recommendations within the client's budget; resolve issues
  • Maximize revenue by implementing cost containment measures, promoting internal services, and upselling products and services
  • Generate event work orders and communicate with internal stakeholders
  • Coordinate the logistics and delivery of products and services; may manage inventory
  • Ensure availability of signage, displays, printing, technology, and any special requirements
  • Monitor schedules, organizational service levels, and standards
  • Maintain documentation through applicable software programs to track performance and to assist in business development efforts
  • Monitor activities to ensure regulatory and policy compliance, participant satisfaction, and problem resolution
  • Serve as the point of contact for real-time adjustments or changes
  • Conduct post-event evaluations; determine improvement areas
  • Develop ongoing client relationships to foster future business/revenue opportunities
  • May coordinate services such as accommodations, transportation, tours, and event security
  • Provide backup administrative support to the Operations Department in the areas of purchasing and financial assistance

Requirements:

  • Requires a Associate's Degree plus two years of relevant experience or an equivalent combination of education and experience
  • Background Check Requirement: Standard background check

Benefits:

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (24 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (13 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information.

Salary:

The salary range for this position, including all possible grades is: $46,400.00 - $67,300.00

Campus Security Crime Statistics:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO/AA Statement:

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

  • Event Coordinator

    6 days ago

    University Park, United States Pennsylvania State University Full time

    Job Title: Events SpecialistJob Summary:The Events Specialist is responsible for planning and organizing large-scale events, collaborating with internal stakeholders to understand objectives and develop event budgets, researching and recommending venues, coordinating logistics, building and maintaining relationships with vendors, and directing personnel to...

  • Event Coordinator

    4 days ago

    State University, Arkansas, United States Bowie State University Full time

    Job SummaryThe Event Coordinator will serve as the primary point of contact for all events hosted by Bowie State University, providing a one-stop shop experience for internal and external customers. This role will be responsible for maintaining a working relationship with faculty, staff, and external groups to plan and schedule university functions, alumni...

  • Event Venue Operations Manager

    1 month ago

    Forest Park, Georgia, United States FoundryFP Event Space Full time

    Job OverviewEvent Venue Operations ManagerWe are seeking a detail-oriented Event Venue Operations Manager to oversee the functionality, upkeep, and scheduling of our event space. In this position, you will be responsible for developing pricing structures for venue rentals, securing event reservations, collaborating with event coordinators and clients, and...

  • Event Coordinator

    4 weeks ago

    Oak Park, Illinois, United States Michaels Stores Full time

    Job SummaryWe are seeking a highly motivated and organized Event Coordinator to join our team at Michaels Stores. As an Event Coordinator, you will be responsible for planning, coordinating, and facilitating events within our stores to provide a stress-free, fun, and engaging experience for our guests.Key ResponsibilitiesPlan and coordinate multiple events...

  • Event Coordinator

    1 week ago

    Orchard Park, New York, United States Nothing Bundt Cakes Full time

    Event Specialist Job DescriptionWe're seeking a skilled Event Specialist to join our team at Nothing Bundt Cakes. As an Event Specialist, you'll be responsible for researching, booking, coordinating, and attending all events.Key Responsibilities:Research and book eventsCoordinate event logisticsAttend eventsWhy Work with Us?Enjoy your evenings: We close...

  • Event Coordinator

    2 weeks ago

    Cedar Park, Texas, United States MultiTracks Full time

    Job DescriptionWe are seeking a highly skilled and organized Event Coordinator to join our team at MultiTracks. As a key member of our operations team, you will play a crucial role in planning and executing large-scale corporate events, conferences, and team-building activities.About the Role:Plan and execute large-scale corporate events, conferences, and...

  • Event Sales Assistant

    2 months ago

    University, United States The University of Mississippi Full time

    Note for Current UM EmployeesCurrent employees must apply internally via connectU - connectu.olemiss.eduDefinition of ClassThis position serves as the first point of contact for clients in regards to reserving meeting space for conferences, workshops, or other related events. The incumbent assists with the daily operational and administrative...

  • Conference Coordinator

    2 weeks ago

    University Park, United States Penn State University Talent Acquisition Full time

    Job Title: Conference PlannerJob Summary:We are seeking a highly organized and detail-oriented Conference Planner to join our team at Penn State University. The successful candidate will be responsible for planning and coordinating conferences, events, and meetings, ensuring seamless execution and exceptional customer service.Key Responsibilities:Provide...

  • Event Marketing Coordinator

    2 weeks ago

    Menlo Park, California, United States Exponent Full time

    About ExponentExponent is a leading engineering and scientific consulting firm that provides innovative solutions to complex challenges. Our team of experts is dedicated to delivering exceptional results and making a positive impact on our clients' businesses.Job SummaryWe are seeking a talented Event Marketing Coordinator to join our team in Menlo Park, CA....

  • Event Marketing Coordinator

    3 weeks ago

    Menlo Park, California, United States Exponent Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Marketing Coordinator to support our marketing team in planning and executing various events, including live and virtual events. The successful candidate will be responsible for coordinating event logistics, managing event materials, and assisting with digital marketing efforts.Key...

  • Event Coordinator

    1 week ago

    Allen Park, Michigan, United States Bowlero corporation Full time

    About the Role:We are seeking a highly skilled and enthusiastic Event Host to join our team at Bowlero Corp. As an Event Host, you will be responsible for delivering exceptional guest experiences and ensuring that every event is a success.Key Responsibilities:Coordinate event logistics, including setup and teardownProvide exceptional customer service and...

  • National Event Coordinator

    3 weeks ago

    Waite Park, United States Great Day Improvements: A Family of Brands Full time

    Overview Your Home Improvement Company - National Event Coordinator This full-time, in-office position will be responsible to book events and fill event calendars for all Your Home Improvement Company office territories in which local teams can generate new leads for our home improvement products, with focus on offices without an Events Lead Generation...

  • Event Coordinator

    2 weeks ago

    Allen Park, Michigan, United States Bowlero corporation Full time

    About the RoleWe are seeking a highly skilled and enthusiastic Event Host to join our team at Bowlero Corp. As an Event Host, you will be responsible for delivering exceptional guest experiences and ensuring that every event is a success.Key ResponsibilitiesCoordinate event logistics, including staffing, timing, and setupProvide exceptional guest service,...

  • Regional Event Coordinator

    4 weeks ago

    Winter Park, Colorado, United States Ruths Chris Full time

    Job Title: Regional Event CoordinatorAt Ruths Chris Steak House, we are seeking a highly motivated and experienced Regional Event Coordinator to join our team. As a key member of our sales and marketing team, you will be responsible for growing our private dining business through proactive outreach, local marketing efforts, and responding to inbound...

  • Sales and Event Coordinator

    3 weeks ago

    Buena Park, California, United States Courtyard Jacksonville Orange Park Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales and Catering Coordinator to join our team at Courtyard Jacksonville Orange Park. As a key member of our sales team, you will be responsible for supporting the sales process, coordinating events, and providing exceptional customer service to our clients.Key ResponsibilitiesAssist the sales...

  • Events coordinator

    4 weeks ago

    Sandia Park, United States Michael's Inc Full time

    Store - ALBQ-MONTGOMERY PLAZA, NM Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly...

  • Conference Coordinator

    4 weeks ago

    University Park, United States Pennsylvania State University Full time

    Job SummaryWe are seeking a highly skilled Conference Planner to join our team at the Pennsylvania State University. This is a unique opportunity to work in a fast-paced environment, providing support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events.Key ResponsibilitiesProvide exceptional event planning...

  • Event Coordinator

    4 weeks ago

    Orchard Park, New York, United States ABM Industries Full time

    About the RoleWe are seeking a highly motivated and organized Event Lead to join our team at ABM Industries. As an Event Lead, you will be responsible for providing leadership and direction to a team of cleaners, ensuring that our clients receive exceptional service and that our facilities are maintained to the highest standards.Key ResponsibilitiesProvide...

  • Conference Coordinator

    3 weeks ago

    University Park, United States Penn State University Talent Acquisition Full time

    Job SummaryWe are seeking a highly skilled Conference Planner to join our team at Penn State University Talent Acquisition. This is a unique opportunity to work in a fast-paced environment, providing support for faculty and staff in the planning and delivery of in-person and hybrid conferences and events.Key ResponsibilitiesProvide client-centric,...

  • Sales and Events Coordinator

    3 weeks ago

    Park City, Utah, United States Lodging Dynamics Full time

    Job SummaryWe are seeking a highly skilled Sales and Events Coordinator to join our team at Lodging Dynamics Hospitality Group. As a key member of our sales team, you will be responsible for coordinating events and catering services to ensure exceptional guest experiences.Key ResponsibilitiesGuest contact for meetings and eventsEnsure all event details are...