Space and Facilities Manager

1 week ago

New Haven, Connecticut, United States Yale University Full time
Job Summary

We are seeking a highly skilled and experienced Space and Facilities Manager to join our team at Yale University. This is a full-time position that will report to the Senior Associate Dean, FAS and work closely with the FAS Dean of Science.

Key Responsibilities
  • Manage day-to-day activities involving departmental facilities, including facilities issues, research facilities, and equipment.
  • Serve as a resource to leadership and managers regarding operational, technology, and facilities issues.
  • Manage space and inventory, as well as service and maintenance contracts and issues.
  • Act as a liaison with ITS, Provost's Office, Procurement, Environmental Health and Safety, and other university departments.
  • Monitor all renovation and construction projects within the departments.
  • Coordinate emergency response with facilities.
  • Troubleshoot daily issues with research and core labs regarding equipment maintenance, facility needs, moves, shutdowns, floods, etc.
  • Work with departments to assist their business offices when faculty and staff leave the department or move within the department.
  • Provide quarterly updates for equipment to be decommissioned, replaced, etc.
  • Point of contact for ordering equipment.
  • Work closely with department business office staff to assure appropriate controls and oversight of facilities and equipment service and maintenance contracts.
  • Monitor the adequacy of service delivered by outside providers.
  • Escalate issues or concerns related to administrative and operational services to upper management.
  • Conduct daily walk-throughs and monitor conditions of all buildings and space.
  • Inspect and monitor all mechanical system equipment.
  • Investigate system malfunctions and take action to resolve.
  • Track/reports on facilities-related problems as reported by the departments.
  • Maintain documentation and specifics of ongoing facilities issues.
  • In conjunction with ITS and Environmental Health and Safety, dispose of or coordinate disposal of all excess lab equipment, electronics, chemicals, furnishings, and miscellaneous items.
Requirements
  • Bachelor's Degree.
  • Four years of related demonstrated experience or an equivalent combination of education and demonstrated experience.
  • Excellent verbal and written communication skills.
  • Demonstrated critical and strategic thinking, organizational, and administrative skills.
  • Excellent attention to detail.
  • Proficiency in Outlook and Excel.
  • Proven ability to work in a team and independently to manage multiple priorities.
  • Demonstrated positive attitude and commitment to working as a team.
  • Excellent organizational and interpersonal skills.
  • Ability to work harmoniously with staff, students, faculty, university offices, and external organizations.
  • Ability to exercise good judgment and demonstrated ability to monitor and track numerous facilities and spaces.
  • Proven ability to handle confidential information.
  • Ability to manage projects, set priorities, and advance outcomes.
Preferred Qualifications
  • Ability to travel between departments and buildings.
  • Demonstrated experience working in a higher education setting.
  • Knowledge of science labs, lab equipment, and technology needs within a lab.
Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing, and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check.

Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies.

EEO Statement

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

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