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Office Support Specialist

2 months ago

Virginia Beach, Virginia, United States Insight Global Full time

Job Summary:

Insight Global is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Virginia Beach. As the first point of contact for our office, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team members.

Key Responsibilities:

  • Front Desk Coverage: Greet and direct visitors, manage incoming and outgoing mail, and respond to phone calls and emails in a professional and timely manner.
  • Office Administration: Maintain a clean and organized office environment, including the kitchen and common areas, and ensure that all necessary supplies are stocked.
  • Document Management: Prepare, proofread, and edit documents, reports, and presentations using MS Word, Excel, and PowerPoint.
  • Communication: Develop and maintain effective communication with team members, clients, and vendors, and ensure that all correspondence is professional and accurate.
  • Record Keeping: Maintain accurate and up-to-date records, including files, spreadsheets, and databases.
  • Inventory Management: Order and manage office supplies, including paper, toner, and other necessary materials.
  • Technical Support: Troubleshoot computer connectivity issues, locate electronic files, and request assistance from the IT department as needed.
  • Special Projects: Assist with special projects, such as onboarding new employees, preparing presentations, and coordinating events.

Requirements:

  • 3+ years of experience in an administrative capacity within a corporate office.
  • Excellent communication and organizational skills.
  • Proficiency in MS Office, including Word, Excel, PowerPoint, and Adobe Acrobat.
  • Ability to work independently and as part of a team.

Benefits:

Insight Global offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.

Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.