Administrative Support Specialist

2 weeks ago

New York, New York, United States Ground Up International Full time

Job Title: Office Assistant

Job Overview:

In light of our expansion, we are looking for a skilled Office Assistant to deliver administrative support as part of our Office Experience team. As the Office Assistant at Ground Up International, you will serve as the initial point of contact for clients, guests, and both current and prospective team members. Your role is vital in fostering a positive and inviting atmosphere that embodies our dedication to professionalism, customer service, diversity, equity, and inclusion.

The ideal candidate will possess strong organizational skills, attention to detail, a vibrant personality, and proficiency in Microsoft Office applications (Word, Excel, and PowerPoint), along with a solid understanding of Microsoft Outlook for scheduling. This position will report to the Manager of Office Experience and the Executive Assistant to the CEO. On-site presence at our headquarters is required five days a week.

About Ground Up:

Ground Up is a leading footwear manufacturer with a diverse portfolio of licensed and proprietary brands, recognized as a top supplier in the industry. Our unique ability to design and interpret fashion trends provides a fresh outlook on licensed footwear. Ground Up was established to meet the demand for engaging and innovative products for true brand enthusiasts. As our products launched, we discovered that consumers sought new and creative ways to express their individuality and fandom. Through our brand partnerships, we offer beloved brands alongside a trusted name. Ground Up has emerged as a family-friendly brand that symbolizes elevated fashion and enjoyment.

We strive to have our teams reflect our core values:

  • Service
  • People
  • Teamwork
  • Opportunity
  • Results
  • Innovation
  • Trust

Key Responsibilities:

First Impressions

  • Ensure a welcoming customer experience for all individuals interacting with the organization via the front desk and phone system.
  • Greet and welcome visitors in a friendly and professional manner.
  • Manage incoming calls and select mail items, directing them to the appropriate personnel or department.
  • Maintain a tidy and organized front desk area.

Office Experience & Facility Management

  • Brand Ambassador for Ground Up International – by crafting a memorable office experience for both internal and external visitors.
  • Actively engage in cultural events and assist in managing community activities alongside the Manager of Office Experience and Executive Assistant to the CEO.
  • Ensure the office experience consistently meets standards, including organizing our experience room, candy shop, and ordering supplies as directed.
  • Monitor lighting, ambiance, snack cart, and report maintenance issues to building management.
  • Organize showrooms and breakroom updates on a weekly basis.

Administrative Support

  • Coordinate staff meetings, including sending reminders, arranging refreshments, and preparing reports and materials.
  • Maintain a clean and organized office environment, including overseeing kitchen cleanliness and restocking supplies.
  • Lead office organization efforts and manage celebrations such as birthdays, baby showers, team-building events, and holiday parties.
  • Assist with mail distribution and courier services as needed.
  • Support additional general office tasks as required.
  • Perform photocopying, scanning, filing, and making phone calls to arrange interviews and meetings.
  • Coordinate and schedule appointments, meetings, and conference room usage.
  • Execute other duties as assigned by the Manager of Office Experience and Executive Assistant to the CEO.

Minimum Qualifications:

  • Proficient computer skills for word processing and Excel.
  • Strong written and verbal communication abilities.
  • High level of organization and attention to detail.
  • Outgoing personality with excellent interpersonal skills.
  • 1-2 years of experience in a client/customer-facing role, office administration, or a similar position.

GUP Perks:

  • Medical, Dental, Vision, 401k plan, and access to employee recognition programs.
  • Paid vacation, holidays, Eternal Summer Fridays, birthdays off, and more.
  • A friendly, fun, creative, and collaborative work environment.
  • Ground Up International is an equal opportunity employer.

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Private Equity Firm Full time

    Administrative Support SpecialistA boutique, Midtown Private Equity firm seeks an experienced Administrative Support Specialist to join their team. This administrative professional will support a Partner, Managing Director and their team.Key Responsibilities:Calendar managementTravel coordinationExpense reportingAid executive and team in preparing for...

  • Administrative Support Specialist

    5 days ago

    New York, New York, United States apolinar rufus Full time

    Job SummaryApollo Rufus is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our executives and teams.Key ResponsibilitiesAdministrative SupportProvide administrative support to executives and teams,...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States CitiStaffing Full time

    Administrative Support SpecialistCitiStaffing, a prominent player in the Financial Services sector, is seeking an Administrative Support Specialist to enhance their team.KEY RESPONSIBILITIES:Deliver comprehensive administrative assistance to the team as required.Compose correspondence and communicate proficiently with a diverse array of internal and external...

  • Administrative Support Specialist

    1 week ago

    New York, New York, United States Nancy Yang Fashion Full time

    Job OverviewPosition: Administrative Support SpecialistRole Summary: We are seeking a dedicated full-time Administrative Support Specialist to manage various office tasks. This role involves:Accurate data entry and managementOrganizing and maintaining filing systemsHandling invoicing and related financial documentationPerforming general administrative duties...

  • Administrative Support Specialist

    5 days ago

    New York, New York, United States Kennedy Lewis Investment Management Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Kennedy Lewis Investment Management. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to our...

  • Administrative Support Specialist

    5 days ago

    New York, New York, United States Con Edison Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Con Edison. As an Administrative Support Specialist, you will provide administrative support to our facilities management team, ensuring the smooth operation of our facilities and services.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Specialist

    5 days ago

    New York, New York, United States Prospect Capital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Prospect Capital. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Cogent Infotech Corporation Full time

    Job OverviewPosition: Administrative Support SpecialistLocation: New York, NYContract Duration: 24+ MonthsRole Summary:The Administrative Support Specialist will be responsible for managing and organizing incoming correspondence for the business unit. This includes a variety of tasks that ensure efficient mail handling and distribution.Key...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States IT Accel Full time

    Job OverviewAdministrative Support SpecialistWe are a Mechanical Contractor looking for an Administrative Support Specialist to enhance our operational efficiency. This role involves performing various clerical and administrative tasks essential for the success of our organization.The ideal candidate will be a collaborative team member, flexible, capable of...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Cogent Infotech Corporation Full time

    Job OverviewPosition: Administrative Support SpecialistLocation: New York, NYDuration: 24+ MonthsWork Schedule: Monday to Friday Role Summary: As an Administrative Support Specialist, you will play a crucial role in managing and organizing essential correspondence for our business unit.Key Responsibilities:Efficiently sorting and distributing incoming mail...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Career Strategies Full time

    Job OverviewCareer Strategies is seeking a dedicated full-time Administrative Support Specialist for a dynamic Apartment Community. We are looking for an individual who possesses exceptional interpersonal skills, sales acumen, and leasing experience. The ideal candidate will exhibit high energy, a positive demeanor, and a strong work ethic, with aspirations...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Niktor LLC Full time

    Job OverviewPosition Title: Administrative Support SpecialistEmployment Duration: 6 MonthsWork Schedule: 1st ShiftCompensation: $21.32 HourlyPosition Summary:The Administrative Support Specialist will play a crucial role in ensuring the smooth operation of office functions and providing exceptional customer service. This position requires a proactive...

  • Administrative Support Specialist

    1 week ago

    New York, New York, United States Net2Source Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Net2Source Inc. as an Executive Assistant. The ideal candidate will possess excellent communication skills, high standards, and the ability to take initiative, prioritizing daily tasks with ease.Key Responsibilities:Manage multiple calendars,...

  • Administrative Support Specialist

    3 days ago

    New York, New York, United States United Nations Full time

    Job SummaryThe United Nations is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations, ensuring the smooth functioning of our office.Key ResponsibilitiesProvide administrative support to the Registry, including formatting...

  • Administrative Support Specialist

    1 week ago

    New York, New York, United States Burns Lowry Full time

    Job SummaryBurns Lowry is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our operations team, you will be responsible for providing administrative support to our advisors and ensuring the smooth day-to-day operation of our office.Key ResponsibilitiesManage calendars and CRM system,...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States United Nations Full time

    Organizational Context and ReportingThis role is situated within the Office of the Under Secretary-General (OUSG) in the Office of Internal Oversight Services (OIOS).The Administrative Support Specialist will report directly to the Under Secretary-General via the Chief of OUSG. OIOS operates independently, reporting to both the Secretary-General and the...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Choice Long Island, Inc Full time

    Job OverviewThis position is for a temporary to permanent Administrative Support Specialist role within a reputable non-profit organization.Key ResponsibilitiesThe selected candidate will be tasked with:Assisting the administrative team with various tasks.Processing expense reports efficiently.Welcoming and directing visitors.Overseeing kitchen...

  • Administrative Support Specialist

    1 week ago

    New York, New York, United States Wilson Sonsini Goodrich & Rosati Full time

    Administrative Support Specialist at Wilson Sonsini Goodrich & RosatiWilson Sonsini Goodrich & Rosati is a leading law firm specializing in technology, life sciences, and growing enterprises globally. Representing companies in all phases, from startups to large corporations, as well as the firms that fund and guide them, we have a team of about 1,200...

  • Administrative Support Specialist

    1 week ago

    New York, New York, United States Hired by Matrix Full time

    Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hired by Matrix, Inc.Key Responsibilities:Client Relations: Greet and direct clients and guests with a warm and welcoming smile, ensuring a positive first impression of our organization.Communication: Respond promptly...

  • Administrative Support Specialist

    2 weeks ago

    New York, New York, United States Russell Tobin Full time

    Job SummaryRussell Tobin, a reputable financial services company, is seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support to our executive team.Key ResponsibilitiesAdministrative Support:Prepare detailed reports, handle information requests, and manage correspondence.Manage calendars and...