Administrative Support Specialist
4 days ago
Magone & Company, P.C. is a family-owned accounting firm with a strong commitment to providing unparalleled customer support to exacting standards. We strive to create a close-knit atmosphere while fostering career growth and development opportunities for our employees.
Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in Parsippany, NJ. The successful candidate will thrive in a demanding environment, possess exceptional computer skills, and demonstrate excellent communication skills.
Responsibilities- Collaborate with clients to download and catalog tax, accounting, and audit documents using multiple document portals.
- Prepare, proofread, and upload client engagement letters, financial statements, and other documents.
- Process tax return assemblies, e-file, and obtain client authorizations using tax software and Adobe Creative Cloud for editing.
- Client onboarding in all software systems and related communication.
- Field calls and email communication with clients.
- Support partners and internal team members with administrative tasks.
- A/R and A/P Support: Enter vendor invoices for payment, apply client payments, and make Accounts Receivable calls and related follow-up.
- High School graduate or equivalent.
- At least 1 year of office experience, preferably in a financial services or legal firm.
- Client service experience.
- Strong proficiency in Microsoft Office Suite, especially Excel.
- Demonstrated proficiency learning new software programs.
- Strong proficiency in Adobe Creative Cloud (editing pdf documents).
- Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
- Paid Health Insurance starts at 3 months.
- Paid $50K Group Life Insurance Policy at 3 months.
- Access to Dental and Vision Insurance at 3 months.
- Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary.
- 15 PTO days per year, accrued based on start date.
$45,000 - $60,000 per annum, based on qualifications and experience.
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