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Office Administration Specialist

2 months ago

Nashville, Tennessee, United States Telnet Inc Full time
Job Overview

Position Title: Administrative Services Assistant

Location: Nashville, Tennessee

Contract Duration: 9+ Months

Role Summary:

Under general supervision, this role entails performing professional staff duties of routine to moderate complexity, aimed at alleviating an executive from administrative responsibilities. The following are key responsibilities associated with this position:

  • Telephone Management:
    • Handling a multi-line phone system
    • Screening and directing incoming calls
    • Providing essential customer service to callers
  • Mail and Fax Distribution: Ensuring timely distribution of faxes and mail
  • Shared Inbox Maintenance:
    • Printing, filing, and distributing reports
    • Drafting, obtaining approval for, and dispatching all staff communications
  • Maintenance Requests: Inputting, tracking, and following up on maintenance and IT-related requests
  • Conference Room Management:
    • Maintaining the cleanliness and organization of the conference room
    • Assisting with audiovisual needs as required
    • Coordinating meeting approvals or rescheduling as necessary
  • Meeting Documentation: Recording minutes for management meetings
  • Newsletter Preparation: Assisting in the creation of internal newsletters

Preferred Qualifications:

A bachelor's degree from an accredited institution is preferred, along with a minimum of one year of progressively responsible experience in a related field. Relevant experience may be considered in lieu of formal education on a year-for-year basis.

Work Schedule:

Days: Monday to Friday

Hours: 7.5 hours per day

Time Zone: CST

Shift: 8:00 AM to 4:30 PM

Required Skills:

  • Proficient in Administrative Assistance (4-6 Years)
  • Proficient in Adobe Acrobat (4-6 Years)
  • Proficient in Appointment Setting (4-6 Years)
  • Proficient in Customer Service (4-6 Years)
  • Proficient in Data Entry (4-6 Years)
  • Proficient in Filing (4-6 Years)
  • Proficient in Microsoft Excel (4-6 Years)
  • Proficient in Microsoft Word (4-6 Years)
  • Proficient in Scheduling (4-6 Years)
  • Proficient in Typing (4-6 Years)