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Senior Administrative Specialist

2 months ago

Nashville, Tennessee, United States Vanderbilt University Full time
Job Summary

The Senior Administrative Specialist is a key individual contributor responsible for supporting and coordinating the day-to-day administrative activities of the Office of the Provost at Vanderbilt University.

Key Responsibilities
  • Ensure seamless and efficient daily office operations
  • Manage calendars of Chief of Staff and Deputy Chief of Staff, including scheduling meetings and coordinating logistics
  • Draft summaries and briefing materials for senior staff
  • Provide general office management and clerical assistance, including copying, printing, and filing documents
  • Process incoming and outgoing mail, and maintain inventories for office and kitchen supplies
  • Greets visitors and guests, and provides professional service
  • Utilizes Microsoft Outlook Email and Calendar applications, Excel, and PowerPoint in support of Office of Provost
  • Maintains paper and electronic files of a sensitive nature, including application and personnel files
  • Assists with planning, developing, and coordinating projects, programs, and events managed or sponsored by the Office of the Provost
Requirements
  • Associate's or Bachelor's degree from an accredited institution of higher education
  • At least 5 years of directly comparable experience
  • Excellent Microsoft Outlook calendaring skills
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
  • Organization skills, ability to take initiative, and work well under pressure
  • Ability to perform complex tasks, prioritize multiple projects, and manage confidential information
Commitment to Equity, Diversity, and Inclusion

Vanderbilt University is committed to fostering a community that celebrates diversity and promotes equity and inclusion. We value diversity in our workplace and learning environments, and we seek to take advantage of the rich backgrounds and abilities of everyone.